O&M Administrative Assistant (TS/SCI with Polygraph Clearance Required)

Fluor•Las Cruces, NM

5d•$53,500 - $99,500•Onsite

About The Position

The purpose of this position is to perform essential job duties and functions with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships. Fluor is a leading government contractor with a proven track record of delivering high-value technical solutions around the world to U.S. government agencies such as the DOE, NNSA, the Department of Defense and the Intelligence Community.

Requirements

Must have an active TS/SCI with CI Polygraph
Accredited four (4) year degree or global equivalent in applicable field of study and no required years of work-related experience or a combination of education and directly related experience equal to four (4)years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
Job related technical knowledge necessary to complete the job
Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
Ability to attend to detail and work in a time-conscious and time-effective manner
Must have an active TS/SCI Security Clearance with CI Polygraph
U.S. Citizen with valid driver’s license
Proficient with MS Office applications

Nice To Haves

Typically an accredited degree or global equivalent in engineering or business
Plant Operations & Maintenance experience and/or other relevant work experience, preferred
Good working knowledge and experience based understanding of industry specific programs and systems

Responsibilities

Work under direct supervision of the Site Manager and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication.
Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations.
Perform administrative duties to include phone coverage for direct supervisor; meeting coordination and invites (including teleconferences and video conferences as applicable), book conference rooms, assist with planning functions to include socials and training, work with vendors on catering; compile presentations, prepare reports, maintain department files, etc.
Train program employees on expense reporting processes and provide guidance to team. Compile & submit direct supervisor’s expense reports.
Maintain/update administrative files in program shared folders across different systems and SharePoint.
Compile team submissions of weekly activity reports and review with supervisor; send to customers and management.
Work with Corporate HR to support annual requirements for employees, including: benefits enrollment, ethics training, performance assessments and other items as required.
Work Order Control Desk support as required, to include data entry, reports generation, maintenance ticket issue/tracking, and reports analysis
Other duties as assigned