Nutrition Services Secretary, District

East Valley School District 361•Spokane Valley, WA

20h•Onsite

About The Position

The Nutrition Services Secretary is expected to perform secretarial duties under the direction of the director. Required skills include the ability to perform routine mathematical functions; strong keyboarding, computer and proofing skills; strong interpersonal skills; excellent judgement; and the ability to work independently, meet deadlines and function in an environment with frequent interruptions. Other job-related duties may be assigned as necessary. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Applicants for the position may be required to demonstrate their ability through a test in the areas of written communications, mathematics and computer skills.

Requirements

Ability to perform routine mathematical functions
Strong keyboarding skills
Strong computer skills
Strong proofing skills
Strong interpersonal skills
Excellent judgement
Ability to work independently
Ability to meet deadlines
Ability to function in an environment with frequent interruptions
High School Diploma or GED (documentation required at time of application)
Must be able to provide proof of immunization if born on or after 1/1/1957.

Nice To Haves

Familiar with programs such as Google Drive, Excel, Skyward, and online payment statements

Responsibilities

Provide secretarial support to the director and management team, including Word processing, data input, correspondence, file maintenance and records control.
Work with the department payroll and maintain staff attendance and leave records.
Distribute the U.S. and inter-district mail.
Coordinate the substitute calling process including covering positions of absent workers, communicating with the appropriate parties and maintaining records of the process.
Work cooperatively with Nutrition Services Staff, students, parents, teachers and administrators.
Interact with people and speak in a manner that reflects community standards of politeness, civility and human sensitivity; model excellent human relation characteristics and model appropriate behavior.
Organize, file, and archive department files.
Manage staff directory, health cards, health permits, meeting/training records.
Print, distribute, track, and file monthly health and safety audits, food safety audits, HACCP logs, and Buy America verifications.
Process p-card transactions for payment and follow-up on any missing invoices.
Be thoroughly familiar with the operation of the department
Greet visitors, staff, and students both in person and via phone, in a friendly and professional manner
Respond to questions and requests from staff, students, parents and supervisors in a positive and professional manner both in person and via phone providing a high level of customer service
Perform duties related to nutrition services compliance of USDA and OSPI requirements
Monitoring, tracking, and communication regarding nutrition services compliance
Familiar with programs such as Google Drive, Excel, Skyward, and online payment statements
Assist with providing various nutrition services in school buildings as needed
Perform all clerical work as assigned by the director(s)
Enter, compile and generate data for required reports upon request
Establish and maintain electronic and manual filing systems, following state records retention guidelines
Operate and ensure maintenance of office equipment, including copy machines, computers and printers
Update and maintain building website and calendars
May provide support for after-hours events as needed
Provide a high level of customer service
Other duties as assigned
Maintain records and adhere to confidentiality policies.