Nursing Staffing Coordinator/Caregiver Trainer

Community First Solutions • Miamisburg, OH

8d • Onsite

About The Position

At Community First Solutions, our care teams depend on the right people being in the right place at the right time. As a Staffing Coordinator/Caregiver Trainer, you'll play a vital role in supporting our nursing team through scheduling, onboarding, and caregiver training—helping ensure residents receive exceptional care every day. The Staffing Coordinator/Caregiver Trainer is responsible for coordinating nursing staff schedules, supporting attendance and payroll processes, facilitating new hire orientation, and providing caregiver skills training. This role also partners with nursing leadership to maintain appropriate staffing levels while fostering a positive and well-prepared care team.

Requirements

• High School Diploma.
• At least two years prior medical offices experience including scheduling preferred.
• Experience using Paycor or other payroll/scheduling system is helpful.
• Computer experienced required, specifically proficient in Microsoft Word and Excel, must be skilled at multi-tasking and paying attention to fine details.

Nice To Haves

• You thrive in a fast-paced environment and can confidently balance multiple priorities.
• You are highly organized and enjoy solving scheduling challenges.
• You communicate clearly and build positive relationships with employees at all levels.
• You take initiative and proactively identify staffing needs before they become problems.
• You maintain confidentiality and professionalism when handling sensitive employee information.
• You have strong attention to detail and enjoy keeping processes organized and accurate.
• You are dependable, flexible, and willing to step in when the team needs you most.
• You enjoy coaching and helping new caregivers build the skills and confidence they need to succeed.

Responsibilities

• Coordinates the scheduling of staff to maintain the staffing standards as designated.
• Finds coverage for any open shift as necessary.
• Assists in all aspects of managing use of agency staffing including working to find employee coverage first and reducing agency use. Maintains complete list of agency staff not allowed to return to any of the three buildings, and insures they are not scheduled to work.
• Monitors absenteeism and tardiness of employees and makes follow up with Director of Health and Wellness.
• Schedules and coordinates new employee orientation in coordination with the Director of Health and Wellness.
• Completes all skills audits for new Caregivers prior to them taking assignment by themselves
• Ensures all Caregivers have received First Aide Training
• Ensures all new hire paperwork for new nursing hires is completed and scanned to HR.
• Utilize all communication processes set up including scheduling text groups and email groups.
• Monitors and administer PTO, floating holiday, sick pay, holiday pay, and other non-productive pay appropriate for each employee’s balance in each of those benefit areas. Includes managing holiday rotation.
• Adjust and manage staffing daily in response to facility census changes.
• Maintains employee phone lists and updates weekly with all new hires and status changes.
• Maintains confidentiality of employee health and personal concerns.
• Answers nursing staff employees’ scheduling emails in a timely manner.
• Coordinates the distribution and acknowledgment of receipt of changes in policies, procedures, non-confidential forms, employee handbook, etc. as requested by Human Resources and nursing department administration.
• Embraces the company’s Always Behaviors each and every day as we serve our clients, colleagues, and community.
• All other duties as assigned and/or appropriate to the position

Benefits

• Paid Time Off can be taken once accrued with no waiting period
• competitive insurance coverages that include a zero co-pay medical plan and more!
• professional development
• mentorship
• tuition reimbursement opportunities
• Recognition and referral bonus programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED