Nursing Staff Scheduler/Coordinator

NewCourtland•Philadelphia, PA

6d•Onsite

About The Position

This role is responsible for managing the nursing staff schedule, ensuring adequate coverage, and tracking employee hours and compliance with PPD ratios. The position involves daily analysis of staffing needs, communication with staff regarding requests and vacancies, and maintaining accurate records. The scheduler will also coordinate on-call staff for emergency needs and work to fill open shifts efficiently.

Requirements

Updating employee information to the master schedule in timekeeping system.
Saving schedules on the shared drive.
Tracking and verifying all employee hours, overtime, and call outs daily.
Reconciling PPD and ratio per shift daily.
Performing daily staffing analysis.
Distributing allotted time in the appropriate category.
Rearranging staff schedule for switches.
Calling staff to fill in for vacancies or callouts.
Maintaining all schedules/records in a neat and orderly manner.
Analyzing facility schedules to review open shifts.
Filling shifts with facility staff or agency if approved.
Scheduling and coordinating on call staff.

Nice To Haves

Willingness to rearrange staff schedule for switches so that both the facility and the staff needs are met, whenever possible.

Responsibilities

Receives, responds to, and communicates call outs, time off, holiday, and PTO requests.
Prepares and posts the 4-week cycle nursing master schedules by updating employee information in the timekeeping system and saving on the shared drive.
Posts open shifts two weeks in advance.
Tracks and verifies all employee hours, overtime, and call outs daily.
Reconciles PPD and ratio per shift daily and ensures minimum PPD ratio.
Performs daily staffing analysis and distributes allotted time into appropriate categories (hours worked, escort hours, in-service/education hours).
Rearranges staff schedules for switches to meet facility and staff needs, whenever possible.
Calls staff to fill in for vacancies or callouts on schedules.
Keeps and maintains all schedules/records in a neat and orderly manner.
Continuously analyzes facility schedules to review open shifts and fill shifts with facility staff or agency if approved.
Schedules and coordinates on-call staff to meet emergency staffing needs.