Nursing Office Administrative Assistant

New York Plastic Surgical Group • Garden City, NY

1d • Onsite

About The Position

New York Plastic Surgical Group (NYPS Group) is the largest and longest-running private and academic plastic surgery practice in the United States. With more than 20 board-certified plastic surgeons practicing across 10+ affiliated offices, ambulatory surgery centers, and over 20 hospitals, NYPS Group provides expert, comprehensive, and compassionate care. Founded in 1948, NYPS Group, a division of Long Island Plastic Surgical Group, is one of the nation’s most well-established plastic surgery practices, offering patients the collective expertise of specialty-trained surgeons dedicated to achieving exceptional outcomes.

Requirements

• Experience working in a fast-paced office or healthcare environment
• Strong organizational and multitasking abilities with attention to detail
• Excellent verbal and written communication skills
• Strong interpersonal skills with the ability to collaborate across departments
• Demonstrated problem-solving and critical thinking skills
• Ability to prioritize tasks with a strong sense of urgency
• Proficiency with administrative systems and electronic medical records (EMR)
• Ability to remain calm and effective in high-pressure or emergency situations

Nice To Haves

• Associate Degree in Healthcare Administration, Business Administration, or related field

Responsibilities

• Assist in maintaining the organization and administrative operations of the nursing office
• Manage phone triage, including receiving and routing calls related to physicians and hospital coordination under supervision
• Maintain and update electronic systems, including scanning and logging medical documentation into EMR
• Support ordering and inventory management of medical supplies, including injectable and implant tracking
• Process purchase requisitions, match invoices and packing slips, and ensure proper approvals
• Act as liaison between vendors and internal teams (Patient Care Coordinators, Office Managers, Supply Chain, Facilities, Nursing Leadership)
• Monitor and communicate scheduling changes, equipment needs, and inventory issues to leadership (ONM, AONM, DON)
• Coordinate equipment repairs, track progress, and manage associated documentation and approvals
• Maintain and log implant returns and assist with monthly injectable inventory reporting
• Coordinate with anesthesia group to provide updated OR schedules
• Assist with surgical equipment reservations and coordinate logistics with Facilities Management
• Support nursing leadership with clearances, lab work, and daily staffing adjustments
• Identify workflow inefficiencies and assist in implementing process improvements
• Develop and maintain working knowledge of Nextech; generate reports as requested
• Take meeting minutes and assist with preparation and coordination of quarterly nursing meetings

Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Short-term disability
• Hospital coverage
• Accident coverage
• Cancer coverage
• Long-term disability
• Life insurance
• Pet insurance
• 19 PTO days per year
• 8 paid holidays
• 401(k) plan with a discretionary company match
• Employee discounts on services and products at Deep Blue Med Spa
• Additional discounts through PLUM

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED