Nursing Coordinator

KabaFusion•Albany, NY

5d•$22 - $26

About The Position

The Nursing Coordinator handles daily administrative tasks focused on scheduling nursing visits for pending and active patients, entering patient and nursing data in EMR systems, reviewing nursing billing codes, processing nursing visit notes in the EMR, revising nurse schedules, and coordinating outsourced nursing visits. The role also supports authorizations, service and visit verification, billing and invoice processing, medical-record maintenance, and tracking plans of treatment and nursing orders for prescriber signatures. The coordinator protects patient health information and contributes to branch operations and cross-department collaboration.

Requirements

Good written and verbal communication skills.
Good general computer software knowledge and keyboarding skills.
Detail-oriented, with the ability to work in an organized and methodical manner.
Ability to work in a fast-paced team environment.
Ability to travel to the job site.
Excellent analytical skills and the ability to proactively manage multiple priorities.
At least two years of experience working in a home health or other health care setting in an administrative support role, such as scheduler, biller, or another relevant title.

Nice To Haves

Associate degree preferred; three or more years of relevant experience may be substituted for a college degree.

Responsibilities

Coordinate sourcing and scheduling of nurses for patient visits for assigned offices.
Ensure authorizations are documented and completed visits are verified in the EMR; submit confirmed KabaFusion visit codes to billing and outsourced nursing invoices to accounting.
Manage tracking of plans of treatment and nursing orders for prescriber signature.
Send referral data and associated orders for new patients to the assigned nurse or outsourced agency.
Create service codes for new patients in the EMR; process visit verifications, correct failed verifications, and review rejected verifications.
Update services, authorization numbers, payor information, and billing codes in the EMR when a payor change occurs.
Track timely submission of outsourced nursing agency notes and submit invoices weekly to accounting.
Review outsourced notes and invoices for accuracy of time and billing rates against contract.
Enter data into the EMR accurately and promptly, and maintain organized medical records according to established procedures.
Electronically record data for collection, storage, analysis, retrieval, and reporting.
Identify missing EMR documentation and report it to a supervisor.
Support timely reimbursement for skilled nursing and ancillary services by ensuring provided services are authorized by the payor.
Oversee initiation and renewal of nursing visit authorizations and processing of outsourced nursing agency documentation and invoices.
Notify clinical staff of the number of visits authorized by the payor and work with the reauthorization team to obtain additional authorization as needed.
Track plans of treatment developed by an RN and other nursing orders for prescriber signature; use the sales team to obtain timely signatures as needed.
Protect patient health information through confidentiality, authorized access for treatment, and data security.
Manage time and job responsibilities using software applications, computers, mobile technology, and other technology platforms.
Participate actively in branch operations and communicate effectively with all departments.
Assist other departments as needed to meet patient care goals.
Perform other related duties as assigned.