NSHE Specialist 1 - Admissions and Records

Nevada System of Higher Education•Carson City, NV

8d•Onsite

About The Position

Western Nevada College is recruiting for a NSHE Specialist 1. The purpose of this position is to serve as the Module Lead for the Academic Advisement (AA) portion of the PeopleSoft Student Services Module located on the Western Nevada College campus, to serve as the college Transfer Credit Evaluator, and posting degrees. As the Module Lead for AA, this position will represent WNC in the shared instance throughout NSHE, maintain and update audit reports, and trouble-shoot technical problems with PS software. As the Transfer Credit Evaluator, this position will evaluate transcripts and post transfer credit to student's WNC transcript. This position also determines if requirements are met and posts degrees and certificates of achievements for each graduate who fulfills all requirements. All aspects of this position require a great deal of responsibility, initiative, technological expertise, problem-solving, the ability to communicate effectively with two separate departments, and to network effectively with staff supporting other AA modules within the shared instance.

Requirements

Bachelor’s degree from an accredited college or university and one (1) year of relevant experience; OR
Graduation from high school or equivalent education and three (3) years of program support experience equivalent to an Administrative Assistant III in Nevada state service which included applying complex laws and regulations, composing written materials and maintaining records; OR
An equivalent combination of education and experience as described above

Nice To Haves

Experience working in a higher education setting
Experience with PeopleSoft Student System
Experience with TES (college source database to research course descriptions)
Experience with OnBase
Experience with academic advising and transfer credit evaluation

Responsibilities

Serve as the Module Lead for the Academic Advisement (AA) portion of the PeopleSoft Student Services Module.
Serve as the college Transfer Credit Evaluator.
Post degrees and certificates of achievements for graduates.
Represent WNC in the shared instance throughout NSHE.
Maintain and update audit reports.
Troubleshoot technical problems with PS software.
Evaluate transcripts and post transfer credit to student's WNC transcript.
Determine if requirements are met for graduation.
Process Petition for Credit Evaluation forms.
Verify data from original transcripts, including grades and units.
Evaluate transfer courses using TES (Transfer Credit Evaluation System).
Post transfer credit to student's record and verify no duplicate credit is awarded.
Notify students when evaluations are completed or if additional information is needed.
Create, update, and correct transfer credit rules.
Run advisement reports for graduation applicants and verify readiness to graduate.
Post any necessary transfer credit or break down previous bulk transfer credit to fulfill degree requirements.
Sign off for applicants ready to graduate, noting any in-progress requirements.
Refer graduation-related problems to the Registrar.
Test bundles and modifications for the AA module and sign off for the college.
Monitor security assignments for the AA module.
Build coding schemes and program advisement reports for new degree programs.
Maintain and update advisement reports for existing degree programs.
Troubleshoot and reprogram audit reports that are not running correctly.
Train users on how to run and interpret advisement reports.
Research solutions to problems using the academic advisement module on the HEUG website and with other institutions on the listserve.
Keep Director of Admissions and Records and Director of Counseling informed on all aspects of academic advising.
Enter student exceptions.
Keep appropriate staff up to date on changes, enhancements, problems, and training.

Benefits

Retirement – Public Employees’ Retirement System of Nevada (PERS)
Health insurance options including dental, vision and life insurance
Voluntary supplemental retirement plans, both pre-tax and Roth options available (403b, 457b plans)
Generous annual leave (15-days annually)
Sick leave (15-days annually)
12 paid holidays
Workers’ compensation is paid 100% by the employer.
ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff
Voluntary benefits including: accident, disability, legal services, and more
Reduced-rate tuition benefit to faculty and qualified dependents (up to six credits per semester at a reduced rate)
Classified Family Grant-in-Aid for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent)