NRTC PROGRAM COORD

TRI-COUNTY COMMUNITY ACTION AGENCY•Bridgeton, NJ

1d•$45,000 - $51,000•Onsite

About The Position

The NRTC Program Coordinator provides administrative support to Gateway Community Action Partnership’s Housing Department, keeping records, correspondence, and documentation organized and current. The position prepares Neighborhood Revitalization Tax Credit (NRTC) reports and tracks housing project schedules, alerting the Vice President/Chief Financial Officer to upcoming deadlines and delays. The role also supports project closeout and record retention in line with funder requirements and serves as a point of contact for routine contractor and partner document requests. The position is based at the R E Campus S07 in Bridgeton, New Jersey, with travel of up to 25%.

Requirements

At least two years of administrative support experience.
Proficiency with Microsoft Office, especially Excel, Word, and Outlook.
Strong organizational skills and attention to detail.
Good written and oral communication skills and good people skills; ability to be a team player.
Valid driver’s license and reliable transportation for occasional site visits.

Nice To Haves

Associate’s degree in Business, Public Administration, or a related field, or an equivalent combination of education and experience; preferred but not required.
Housing, construction, or nonprofit experience.
Experience with grant, tax credit, or funder reporting.

Responsibilities

Maintain the Housing Department’s electronic and paper files using a consistent naming and filing structure.
Maintain document control for contracts, agreements, permits, approvals, insurance certificates, warranties, and correspondence.
Prepare correspondence, memos, meeting agendas, and minutes, and track action-item follow-up.
Schedule meetings, site visits, and inspections, and manage the department calendar.
Maintain current contact lists for vendors, contractors, partner agencies, and homeowners or residents.
Route invoices and supporting documentation to the Finance Department for review and processing.
Assemble documents requested for audits, monitoring visits, and grant applications.
Compile data and prepare NRTC progress and expenditure reports for VP/CFO review and submission to the New Jersey Department of Community Affairs by required deadlines.
Maintain supporting documentation for NRTC-funded activities, including expenditures, outcomes, and leveraged funds.
Maintain a schedule tracker for active housing projects, including milestones, deadlines, and responsible parties, and flag delays to the VP/CFO.
Carry out and comply with organizational policy.
Support project closeout and record retention in line with funder requirements.
Serve as a point of contact for routine contractor and partner document requests.
Perform other duties as assigned by the Vice President/Chief Financial Officer.