Non-profit Governance Coordinator

ASCO•Alexandria, VA

6d•$31 - $41•Hybrid

About The Position

ASCO is seeking a highly motivated and enthusiastic Governance Coordinator to provide consistent, streamlined, and polished operational, logistical, and administrative support for multiple governing bodies, volunteer leaders and groups, and key governance processes. The role coordinates meetings and governance initiatives and works with a variety of stakeholders to support volunteer leaders. This is a hybrid position based at ASCO headquarters in Alexandria, Virginia. The hire must reside in Washington, D.C., Maryland, or Virginia, within 75 miles of headquarters, and is expected to work onsite approximately two to three days per week. The position is non-exempt and based on 37.5 hours per week. Occasional early mornings and evenings are required to support in-person meetings and logistics. Travel is 5–12 days per year.

Requirements

Bachelor’s degree or an equivalent combination of education and experience.
1–3 years of prior professional experience, or a combination of internship and professional experience.
Excellent communication skills and ability to clearly convey and receive information.
Excellent organizational skills and attention to detail.
Excellent interpersonal and customer service skills.
Ability to adjust priorities based on new information, manage competing priorities, and handle moderate stress.
Ability to act with integrity, professionalism, and confidentiality.
Experience with, or willingness to learn, Microsoft Office tools, Google Gemini, Smartsheet, Adobe Acrobat, Oracle, custom Board portals, and Zoom.
Must reside in the District of Columbia, Maryland, or Virginia, within 75 miles of ASCO headquarters.
Ability to work occasional early mornings and evenings for meeting support.
Ability to meet the physical requirements of extended periods seated or standing at a desk, frequent use of computers and office technology, and lifting up to 25 pounds.

Nice To Haves

Nonprofit experience and/or experience supporting governance activities are highly desirable.

Responsibilities

Coordinate meeting lifecycles for volunteer Boards, committees, and workgroups, including onboarding, scheduling virtual and in-person meetings, issuing formal notices, tracking RSVPs, verifying attendance and quorum, preparing and posting meeting materials, assisting with travel arrangements, and tracking post-meeting action items under senior staff direction.
Arrange logistics for virtual, hybrid, and onsite meetings and provide responsive service to volunteer leaders, including serving as an onsite point of contact.
Attend assigned volunteer meetings onsite, capture proceedings, track official motions and directives, and assist in preparing corporate minutes and action items in accordance with bylaws, governance policies, and procedures under senior staff direction.
Maintain calendars for the four ASCO Presidents and coordinate their activities and travel, including ongoing coordination with their institutional administrative staff.
Assist the Nominating Committee and administer ASCO elections.
Assist Governance staff with Annual Meeting tasks, including coordinating schedules for the President and ASCO Board Chairs, supporting ASCO Presidential Ambassadors, providing onsite support for the Opening Session, and assisting with other special events as assigned.
Manage governance records in the CRM and Board Portal, and develop and maintain working and archived governance documents, including rosters, calendars, committee descriptions, and individual Board participation records.
Assist with the annual appointment process for Conquer Cancer Directors, Officers, Committee Members, and Chairs, and provide support to Governance team members as needed.