New Patient Coordinator

The US Oncology Network•Dallas, TX

2d•Onsite

About The Position

The US Oncology Network is looking for a New Patient Coordinator to join their team at Texas Oncology. This full-time position will support their Dallas Sammons Cancer Center location. This is a full-time Monday-Friday 8am-5pm position with no weekends, call, or major holidays. As a part of The US Oncology Network, Texas Oncology delivers high-quality, evidence-based care to patients close to home. Texas Oncology is the largest community oncology provider in the country and has approximately 530 providers in 280+ sites across Texas, our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today—at Texas Oncology, we use leading-edge technology and research to deliver high-quality, evidence-based cancer care to help our patients achieve “More breakthroughs. More victories.” ® in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis. The US Oncology Network is one of the nation’s largest networks of community-based oncology physicians dedicated to advancing cancer care in America. The US Oncology Network is supported by McKesson Corporation focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care. As a New Patient Coordinator, you'll serve as an important first point of contact for patients beginning their cancer care journey. You'll be part of a highly collaborative team that partners closely with revenue cycle, clinical, and operational teams to ensure a seamless experience for patients while supporting timely access to care. This teamwork-driven environment provides New Patient Coordinators with the resources, guidance, and cross-functional support needed to make a meaningful impact every day. Under direct supervision, responsible for new patient coordination activities that may include account and insurance registration and scheduling of new patients for exams and procedures. Maintains patient records, prepares forms, verifies information, and resolves routine and non-routine problems. Follows standard procedures and pre-established guidelines to complete tasks. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards, and US Oncology’s Shared Values.

Requirements

High School diploma or equivalent required.
Two (2) years revenue cycle and/or patient access experience in healthcare preferred with progressive responsibility or equivalent combination of education and work experience.
Experience with Microsoft Office Products (Outlook, Word, Teams, and Excel) required.
Proficiency with medical terminology and insurance benefits and eligibility verification.
Must successfully complete required onboarding courses and on-demand training within 45 days of occupying position.

Nice To Haves

Knowledge of multiple PMS and EHR platforms preferred.

Responsibilities

Effectively oversee and manage the continuum of the new patient referral process within department standards.
Provides strong customer service to patients and internal and external stakeholders as the clinic’s first point of contact.
Independently assesses patient needs to prioritize and triage referrals.
Answers phone calls, takes messages and responds to routine patient, physician, and client inquiries.
Proactively follows-up on missing medical records and test results from referring providers.
Obtains patient demographic, insurance, referral, and other pre-visit required information.
Verifies and registers patient accounts in the practice management system.
Facilitates insurance benefit and eligibility investigations.
Provides patients with appointment details such as time, location, directions, and instructions to patients.
Distributes appropriate medical forms to the patient for completion prior to initial visit.
Maintains and updates physician schedules ensuring that patients are scheduled appropriately.
Works in conjunction with the clinical team to accommodate scheduling requests.
Accurately documents/updates patient records in designated systems to ensure all parties have accurate information.
Provides support and information to providers to problem solve and manage complex administrative issues.
Maintains strictest confidentiality; adheres to all HIPAA guidelines/regulations.
Other duties as requested or assigned.