Neuroscience Central Scheduling Manager

OhioHealth • Columbus, OH

8d • Onsite

About The Position

Responsible for the overall direction, coordination, and evaluation of this department, directly supervising in accordance with the organization's policies and applicable laws, planning, assigning and directing work. This position is responsible for all of the appointment scheduling, pre-registration, insurance verification, and patient notification for all services for each of the OhioHealth sites.

Requirements

• Bachelor's Degree (Required)
• Very strong oral and written communication skills.
• Strong personal presence with professional and clinical personnel.
• Demonstrated leadership abilities in pressured environments.
• Effective use of personal computer technology for generating reports, trending information and creating presentations.
• Demonstrated emphasis on customer service and the creating of a customer-focused environment.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
• Ability to calculate figures and amounts such as proportions, percentages and volume, as well as other more complex ratios.
• Ability to apply concepts of basic algebra and geometry.
• Ability to define problems, collects data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Maintains confidentiality of log-on password(s) and security of other authentication devices (e.g., key fobs, proximity devices, etc.).
• Ensures privacy and security of information entrusted to their care.
• Uses company business assets and information resources for management-approved purposes only.
• Adheres to all information privacy and security policies, procedures, standards, and guidelines.
• Promptly reports information security incidents to the OhioHealth Information Security Officer.

Nice To Haves

• Master's Degree strongly preferred.
• A minimum of 7 years of related health care experience preferably in an ambulatory care setting including 5 years of supervision or management experience.
• A minimum of 10 years of health care management experience, preferably in an ambulatory setting, may be substituted in lieu of education requirements in certain circumstances.
• Demonstrated knowledge of medical terminology.
• Demonstrated process improvement skills including ability to utilize data and process analysis to improve operations.

Responsibilities

• Manages the central scheduling team in the day-to-day performance of scheduling activities and departmental goals.
• Ensures that staff has the information/technology needed to appropriately analyze, forecast and schedule work for the call center.
• Develops and oversees the scheduling systems, including templates, processes, policy, and operating structure.
• Works collaboratively with many key leaders in OH
• Responsible for the volume of work produced based on provider scheduling.
• Meets OH operational goals regarding resource and budget targets.
• Extensive knowledge of department processes.
• Ensures that project/department milestones/goals are met and adhering to approved budgets
• Coordinates/Maintains pre-registrations for all of OhioHealth entities.
• Adjusts staffing as needed, monitors productivity and quality of service provided by appropriate associates, answers questions and recommends corrective services to address customer complaints; generates reports, compiles work volume statistics.
• Conducts, Coordinates education training for appropriate associates to enhance staff skill set to achieve high performance standards.
• Determines work procedures, prepares work schedules, and expedites work-flow.
• Studies and standardizes procedures to improve efficiency of subordinates.
• Maintains harmony among associates and resolves grievances.
• Maintains I-3 phone ques establishes metrics and productivity reports based off this data.
• Ensures all ques are properly administers, tested, etc…
• Identifies system training needs and develops training plans.
• Coordinates system testing, assesses software changes on policies and procedures, training requirements and existing appointments making necessary revisions.
• Ensures overall system data integrity, confidentiality and security.
• Conducts data analysis of quality, call monitoring, and insurance review to develop and administer training as needed.
• Develops training documents based on analysis.
• Provides direction for resource allocation in collaboration with director of department.
• Prepares, administers and controls operating and capital budgets for assigned areas.
• Determines priorities, initiates requests for resources; analyzes resource information on an ongoing basis.
• Reorganizes resources to maximize productivity and efficiency.
• Promotes and maintains positive customer relations with patients, families, physicians, departments, and all others that require access to our health care delivery system.
• Maintains timely and effective communication with staff, physicians, other disciplines, and outside community i.e. referral physicians, staffs to initiate and support a service orientated climate through collaborative management practices.
• Identifies process improvement opportunities relevant to area operations and works collaboratively with other departments and disciplines to facilitate the improvements.
• Maintains appropriate management records, reports, and personnel files.
• Prepares and submits reports to the director and others.
• Participates in institutional, departmental and area committees.

Benefits

• We are a nationally recognized, innovative healthcare system delivering world-class patient care in a supportive, professional environment filled with limitless opportunities to learn and grow.
• We are a unique organization in the healthcare field.
• Our model system of facilities encompasses a wide scope of expertise and care.
• For professionals, we are a place where people committed to doing their best are given the tools and resources to accomplish our mission every single day.
• OhioHealth is recognized as a Great Place to Work CertifiedTM organization.
• The Great Place to Work® is a global authority on high-trust, high-performance workplace cultures.
• This recognition is one measure of our success in achieving a part of our vision ̶ to be an organization "where people want to work."

What This Job Offers

• Job Type: Full-time
• Career Level: Manager