N CREW Program Assistant

GREAT LAKES INTER-TRIBAL COUNCIL, INC.•Shawano, WI

17d•$52,000 - $55,000•Onsite

About The Position

Great Lakes Inter-Tribal Council, Inc. (GLITC), a nonprofit organization serving Wisconsin tribes, is developing an Adolescent Recovery and Wellness Center in Shawano County, Wisconsin. The 36-bed residential facility will provide culturally relevant substance use treatment to Native American youth ages 13–17, including youth with co-occurring mental health conditions. The N CREW research program will help develop a person-centered, culturally specific approach to healing and integrate Tribal wellness practices into healthcare services. The N CREW Program Assistant provides administrative and fiscal support to the N CREW Program Director and supports the Project Coordinator, ARWC staff, GLITC staff, and community partners. The role coordinates the team’s clerical, administrative, and fiscal duties; develops and maintains budgets, financial procedures, and files; and supports compliance with grant and contract requirements. Daily attendance is an essential function. This is a full-time, non-exempt position working Monday through Friday, 40 hours per week, in GLITC’s Shawano, Wisconsin office. It is not remote. The annual salary range is $52,000–$55,000, depending on experience and education. A background check is required before employment. The position reports to the NCREW Program Director.

Requirements

Acceptable experience substitution includes five or more years of increasingly responsible experience in account maintenance or financial recordkeeping.
Alternatively, an associate degree with a business or financial focus and at least three years of prior office management experience.
Excellent verbal and written communication skills, professional demeanor and appearance, problem-solving skills, and effective time-management skills.
Ability to work independently, remain self-motivated, work effectively under pressure, and be flexible.
Ability to build positive working relationships and interact professionally with a wide variety of internal and external customers.
Ability to interpret complex written material and apply basic math skills.
Ability to maintain effective working relationships.
Valid driver’s license and/or reliable transportation with adequate insurance, and ability to travel.
Demonstrate a basic understanding of Tribal customs, traditions, values, and beliefs.
Regular and punctual attendance; daily attendance is an essential function.
Background check required prior to employment.

Nice To Haves

Bachelor’s degree with a financial focus.
Experience with a Native American Tribal organization and/or nonprofit agency.
As program funds permit, obtain and maintain a federal grants management certification.

Responsibilities

Draft budgets and budget modifications, prepare federal forms for grant submissions and continuation applications, and monitor monthly budget reports.
Ensure accounting reporting requirements for grants and contracts are met.
Perform general administrative and reporting functions; manage program budgets and ensure expenses are appropriately allocated or covered; process payment vouchers.
Review and voucher department invoices and staff travel reimbursements before submitting them to accounting, and discuss year-to-date expense-versus-budget reports with the Program Director and staff.
Assist the NCREW Program Director with agency standards and reporting requirements, coordinating with staff to support administrative compliance.
Coordinate the department’s clerical and administrative duties.
Manage travel forms, purchase orders, and disbursement processes.
Assist with routine correspondence, maintain program mailing lists and files, and assemble reports, publications, and training materials.
Arrange conferences and meetings, including scheduling, locations, accommodations, travel arrangements, and participant notifications.
Assist department staff with travel arrangements and travel advances.
Facilitate planning for future space needs with appropriate internal staff.
Coordinate office supplies and office equipment maintenance, and maintain an IT equipment inventory.
Engage in networking activities to maintain awareness of available services.
Ensure services are delivered in a culturally sensitive manner.
Participate in relevant internal and external committees, attend scheduled training sessions and meetings, and attend technical conferences and seminars.
Perform other duties as assigned and necessary to fulfill the position’s responsibilities.