Music Administrator

New York City Ballet•New York, NY

About The Position

The Music Administrator supports and advances the work of New York City Ballet’s Music Department through administrative, organizational, and project management expertise. The role plans, coordinates, and executes artistic projects from conception through realization and requires leadership in managing, inspiring, and supporting Music Department members. It also involves building and maintaining relationships with artists, conductors, and artist managers, and applying knowledge of the professional music industry and its operations. This is a full-time, salaried, exempt management position. Work hours vary according to the event schedule and may include weekends, holidays, and other scheduled work periods as necessary. The employee works in theater, studio, and office settings and regularly stands for extended periods. Duties and responsibilities may change and are not limited to those listed in the posting.

Requirements

Bachelor’s degree in music.
At least five years of experience working with a professional orchestra and large arts organization.
Advanced knowledge of Microsoft Office, including Excel.
Strong communication and problem-solving skills.

Nice To Haves

Music-reading proficiency is helpful.

Responsibilities

Manage music licensing, contract administration, and payments.
Work with the Operations Department on the Music Department budgeting process.
Coordinate auditions for guest instrumentalists and singers.
Contract guest instrumentalists, singers, and conductors, and administer contracts with their agents.
Serve as the point person for guest artists.
Coordinate the orchestra rehearsal schedule with the Associate Music Director, Orchestra Manager, Production Manager, and Director of Rehearsal Administration.
Liaise with the Music Librarian, rehearsal pianists, and music publishers to ensure the piano library has relevant materials.
Liaise with staff or guest conductors and the Music Librarian regarding existing parts, new parts, and the distribution of scores and parts to soloists, singers, and guest conductors.
Coordinate instrumentalist or singer participation in studio or stage rehearsals with the Associate Music Director, Orchestra Manager, and Director of Rehearsal Administration.
Coordinate staff pianists for classes.
Check casting sheets for accuracy of conductors and soloists.
Travel on tour as the Music Department liaison with outside orchestras as needed.