Museum Exhibit Project Coordinator

Maryland Nonprofits•Baltimore, MD

35d•$23 - $27•Remote

About The Position

Port Discovery Children's Museum, one of the top Children's Museum in the United States and a top cultural institution in Baltimore's Inner Harbor, is seeking a motivated and detailed individual to join our team as our Exhibit Project Coordinator. The Museum provides experiences that ignite imagination, inspire learning, and nurture growth through play. The Exhibit Project Coordinator's key work spans across broad, critical functions for the Exhibits and Facilities Team, including, but not limited to, back-of-house administration, systems management, project management in order to support the exhibit upkeep and new exhibit development, and technology troubleshooting. The successful candidate must be highly organized and dependable, capable of building and maintaining positive internal and external relationships. Primary duties include providing project management and logistical support to the exhibits and facilities department and the museum's staff. Other broad responsibilities include interacting with vendors, artists, and service contractors.

Requirements

Associate degree, Trade School Certificate, BA or BS in art, engineering, design and fabrication, or a related field. Alternatively, equivalent commensurate experience is acceptable.
Minimum of 2 years of relevant project management / administration professional experience is required.
Creativity and innovation to improve existing processes and define new processes.
Design thinking and a human-centered approach.
Flexibility in problem-solving combined with adherence to guides and manuals.
Project management, high-level critical thinking, problem-solving, and decision-making skills.
Detail-oriented and organized, handling multiple priorities simultaneously while meeting deadlines
Collaborative mindset, working well with teams and across departments.
Strong listening and communication skills, both in written and oral forms.

Nice To Haves

Museum exhibit experience a plus.
Experience with project management software, particularly Asana, is a plus.
Familiarity with various computer programs such as design, project management, and various interactive software programs.
Understanding raw materials, production processes, and material uses for repair projects.
Familiarity with carpentry, metalwork, plastics, AV systems, and electronics.
Familiarity with materials, methods, and tools used in exhibits and building repairs.
Problem-solving skills, particularly for AV, electronic and electromechanical systems, including legacy AV systems from the 1990s onwards, are a plus.

Responsibilities

Adherence and support to the overall mission of Port Discovery to provide unique opportunities and high-quality experiences that make play accessible, educational, and fun for all.
Work with the VP of Exhibits and Facilities to develop annual maintenance plans, schedules, and improvement plans/projects.
Work with the VP of Exhibits and Facilities to design systems to help streamline repair identification and delegation.
Work with the VP of Exhibits and Facilities to create organizational systems to catalog equipment, tools, supplies, and historical repair information.
Coordinate with the Operations and Maintenance Manager to ensure shop functionality and organization.
Aids with exhibit project management, including planning and oversight of short- and long-term museum exhibit projects.
Research supplies, products and surface finishes to keep projects moving for the team.
Liaise with other departments during repairs and ensure staff are informed of ongoing work and utilization of external contractors.
Work within parameters of departmental and project-based budgets.
Collaborate in identifying and eliminating potential areas for physical or cultural access barriers and ensure that the museum exhibits are poised to adapt to their community.
Perform other related duties as assigned.
Log repairs in the Asana tracking system (software familiarity is a plus but not essential).
Oversee the purchase of repair materials and documentation of repair processes.
Collaborate with the team members on documentation of repairs and system tasks.
Assist in addressing urgent repair requests from the museum floor.
Provide exhibit project management assistance, including planning and oversight of short and long-term museum exhibit projects.
Collaborate with team members on solutions to chronic exhibit maintenance challenges.
Liaison for vendors, contractors, fabricators, and artists.