Coordinator, Exhibit & Sponsorship Operations

Asae

4d•Hybrid

About The Position

ASAE is the essential organization for association management professionals. We offer a collaborative, mission-driven workplace with a focus on innovation, inclusion, and service. Our staff enjoys a comprehensive benefits package, a supportive hybrid work environment, and opportunities for continuous learning and development. ASAE is seeking a highly organized and detail-oriented Exhibit & Sponsorship Operations Coordinator to support execution of exhibitor and sponsor fulfillment across our major meetings and year-round programs. This role is ideal for someone who thrives in fast-paced event environments and is passionate about delivering exceptional partner experiences.

Requirements

Bachelor's degree or 3+ years in exhibit/sponsorship operations (CEM preferred or interest in pursuing).
Strong organizational, communication, customer service, and project management skills.
Tech savvy with advanced Microsoft Office skills; experience with CRMs and event systems helpful.
Ability to manage multiple priorities, meet tight deadlines, and collaborate effectively.

Nice To Haves

Experience in associations/nonprofits and hospitality is a plus.

Responsibilities

Exhibit & Sponsorship Fulfillment Serve as primary contact for exhibitors, sponsors, vendors, and venue partners.
Manage exhibit/sponsor applications, communications, invoices, and fulfillment tasks.
Track inventory and maintain accurate data across ASAE's CRM and event systems.
Coordinate deadlines, collect assets, prepare reports, and support marketing reviews.
Provide onsite support including installation/deinstallation coordination, delivery checks, and onsite sales/rebook assistance.
Support post-event reporting and financial reconciliation with accounting.
Program/Event Sponsorship Support Assist in managing sponsorship applications, contracting, invoicing, and fulfillment for ASAE programs.
Liaise with program managers to ensure timely deliverables.
Update sponsorship guidelines, inventories, and templates.
Submit sponsor recognition assets for apps, websites, print, and social media.
Research and recommend new sponsorship opportunities.
Data Management Maintain accurate records in eShow and ASAE's CRM.
Support process improvements and system integrations.