Theme Exhibit Coordinator

Del Mar Fairgrounds/22nd District Agricultural Association•Del Mar, CA

About The Position

A position within the Agriculture, Arts and Education Department that reports to the Creative Services Manager, the Theme Exhibit Coordinator plans, organizes, and implements programming elements for a dynamic and educational exhibit created for the San Diego County Fair. Oversees staffing for the installation, daily management and removal of the exhibit, including assembly, maintenance, and customer service functions. Oversees the programming elements of the exhibit including stage, workshops, vendors and community organizations participating in the exhibit.

Requirements

Strong organizational and communication skills.
Proficiency in Microsoft Office.
Customer service skills with calm problem-solving approach.
Ability to direct staff/volunteers in fast-paced environments.

Nice To Haves

Experience coordinating exhibits or events preferred.
Knowledge of competition/exhibit subject preferred.

Responsibilities

Participate in planning meetings. Assist Creative team with the exhibit display layout, signage, and creative collaboration.
Collaborate on marketing efforts such as newsletter announcements, social media posts, emails, and networking.
Serve as primary contact for exhibit partners, answering questions, ensuring consistent interpretation of procedures.
Foster strong participation from demonstrators, experts and other content providers.
Oversee stage schedule, presenters' communication, parking, and admission.
Schedule and support live stage demonstrations and interactive exhibit elements.
Review exhibit staff candidate applications and participate in interviews.
Conduct staff training related to equipment handling and exhibit display operations.
Conduct staff training related to customer service.
Direct approximately (12) exhibit staff in appropriate daily exhibit operations.
Order exhibit supplies, research materials, sources and equipment as needed.
Order signs if needed and/or stage schedule slides and AV equipment for stage.
Coordinate the set-up and maintenance of exhibits, including scheduling manpower and assigning tasks to exhibit attendants and assistant(s).
Perform manual labor involved in the installation and removal of the exhibit, which may include using tools and equipment.
Lead safe handling and installation of exhibits as directed; maintain exhibit cleanliness and display standards.
Coordinate orderly exhibit removal.
Compile material and equipment inventory; summarize post-event recommendations.
Respond to verbal and written questions and concerns in a timely and knowledgeable manner.
Practice and direct others in correct physical work methods and established standards; maintain a safe work environment.
Use and direct others to use personal protective equipment (e.g., gloves, googles) properly.
Perform other related duties as assigned or requested when needed.
Participate in planning meetings. Assist Creative team with the exhibit display layout, signage, and creative collaboration.