Municipal Court Clerk

City of Baytown • 3120 N Main St. Baytown, TX

1d • Onsite

About The Position

The Municipal Court is currently seeking a skilled and organized individual for the position of Court Clerk. The ideal candidate will have experience in clerical work, specifically in a court environment. They must possess excellent communication and customer service skills. The Court Clerk will be responsible for processing legal documents, scheduling court hearings, and maintaining accurate records. This position is responsible for performing general duties in the Municipal Court of law as assigned. Duties include, but are not limited to: providing daily customer service to the general public regarding citations, warrants, complaints, and other Municipal Court proceedings; properly receiving and recording all court fees/fines; maintaining court records, processing jail dockets and court-related documents, and assisting with court proceedings. This role requires advanced technical knowledge and a specialized knowledge of court operations, policies, and procedures. The candidate must be highly motivated and strive for success by demonstrating values of integrity, customer service, efficiency, and innovation.

Requirements

• High School Diploma or equivalent (GED)
• Two years general office or municipal court experience
• Cash handling experience
• Advanced computer skills including proficiency in Microsoft Outlook, Word, and Excel
• Must complete the Texas Municipal Court Education Center training program Level I within 18 months of hire date (full-time)
• Must be able to attend twelve hours of TMCEC sponsored school per year thereafter
• Valid driver’s license with an acceptable driving record (must obtain TX driver’s license within 90 days)
• Knowledge of court procedures
• Knowledge of applicable laws, rules, regulations, policies, and procedures
• Knowledge of legal procedures
• Knowledge of modern office procedures
• Knowledge of community resources
• Knowledge of caseload management principles and practices
• Knowledge of conflict mediation principles and practices
• Skilled in providing customer service
• Skilled in operating modern office equipment
• Skilled in managing a caseload
• Skilled in defining problems, collecting data, establishing facts, and drawing valid conclusions
• Skilled in preparing clear and concise reports
• Skilled in maintaining sensitive and confidential information
• Skilled in typing, operating a computer and related software applications
• Skilled in communicating effectively and professionally both verbally and via email with a variety of individuals
• Ability to work independently and as a team member, deal with conflict, and work effectively in a high-pressure environment with changing priorities

Nice To Haves

• Bilingual in English/Spanish
• Associate’s Degree from an accredited college or institution in a related field

Responsibilities

• Responsible for manual data entry of citations received and daily citation download from Brazos software including reviewing, scanning, and mailing notices to defendants.
• Provides excellent customer service to defendants by timely processing all payment and non-cash transactions within the required systems.
• Accounts for money collected on a daily basis and prepares daily deposits.
• Processes jail docket on a daily basis.
• Collects money from the jail and transfers bond money from the jail to cashier; processes bonds for Judge's signature to refund/forfeit bond money per court disposition.
• Handles payment review dockets by reviewing indigency cases filed within the court and processes all motions for Time Served request.
• Assists with court proceedings, including scheduling hearings and trials.
• Handles appeals for all criminal and civil cases; maintains accurate and up-to-date court records and recordings; prepares and distributes court calendar and dockets, summons, and subpoenas; and works closely with City Departments to follow up on court orders.
• Reviews all current, past-due, and deferred cases.
• Processes all court-related documents including warrants, capias warrants, show cause letters, deferments, community service, defensive driving, and family violence (including maintaining and updating CR-43’s, fingerprints, and DPS reporting).
• Answers phones and communicates with the public and other City departments.
• Efficiently manages paperless system while adapting to various technological platforms.
• Performs all other duties as assigned.

Benefits

• The City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED