Multifamily Procurement and Purchasing Manager

Billingsley Company•Plano, TX

About The Position

Billingsley is seeking a hands-on Procurement and Purchasing Manager to establish and lead its procurement function within its multifamily operations. This role will bring order, strategy, and momentum to a portfolio of over 10,000 units where purchasing is currently reactive and uncoordinated. The initial focus will be on inventory management, sourcing alternatives for discontinued products, and establishing consistent procurement processes. As the function matures, the role will expand into vendor agreements, pricing leverage, and strategic purchasing. The ideal candidate will possess operational discipline, strong interpersonal skills to influence teams, and a genuine enthusiasm for technology and process improvement.

Requirements

Five or more years in procurement, purchasing, or supply chain, ideally within multifamily property management, facilities management, hospitality, or a similarly asset-intensive industry.
Demonstrated success sourcing alternative suppliers, negotiating vendor contracts, and establishing preferred purchasing programs.
Experience building or implementing inventory tracking systems and developing purchasing workflows from the ground up.
A process-oriented mindset with the organizational discipline to bring structure to complex, distributed operations.
A winning personality: warm, credible, and persuasive enough to influence property teams and vendors alike, and to change longstanding habits without creating resistance.
Genuine enthusiasm for technology and AI tools, and a track record of finding smarter, more efficient ways to work.
Comfort working independently in an environment where the systems you are building do not yet exist.
Proficiency in procurement, ERP, or inventory management software; familiarity with property management platforms a plus.

Nice To Haves

Bachelor's degree in business, supply chain, facilities management, or a related field preferred.

Responsibilities

Conduct a comprehensive inventory of all materials, parts, and products across the multifamily portfolio: lighting, appliances, plumbing fixtures, HVAC components, and all ongoing maintenance supplies.
Identify products that have been discontinued or are no longer reliably available, and source qualified alternative suppliers and specifications.
Determine ongoing inventory needs by property and by category, establishing par levels and reorder thresholds that prevent reactive purchasing.
Build and implement an inventory tracking system so the portfolio always has visibility into what it has, where it is, and what needs to be replenished.
Bring structure to day-to-day maintenance purchasing: approved vendor lists, purchasing workflows, and approval thresholds that reduce ad-hoc spending without creating friction for property teams.
Establish preferred vendor programs across key spend categories once inventory and product standards are set.
Negotiate volume pricing, supply agreements, and service terms that give Billingsley consistent pricing and supply continuity at portfolio scale.
Manage ongoing vendor relationships with accountability for performance, pricing, and availability.
Identify forward stocking opportunities for high-use items to reduce emergency sourcing and protect against supply chain disruptions.
Support FF&E procurement for multifamily renovation and capital improvement projects, including appliances, lighting, fixtures, and amenity equipment.
Partner with property management and maintenance teams to understand specifications, timelines, and budget parameters before sourcing begins.
Maintain product and specification standards that ensure consistency across properties and simplify future replacement.
Continuously evaluate and improve purchasing workflows, identifying opportunities to automate, simplify, and reduce manual effort.
Actively embrace and apply AI-powered tools for spend analysis, inventory forecasting, vendor evaluation, and procurement operations.
Track and report spending by category and vendor, surfacing savings opportunities and supply risks to leadership.
Develop purchasing policies and onboarding materials that make it easy for property teams to do the right thing.