Multifamily Accounts Payable Specialist

Axia Residential•Irvine, CA

4d•$55,000 - $75,000

About The Position

ARC Multifamily Group is a growing multifamily real estate investment and property management company committed to operational excellence and community enrichment. We manage a diverse portfolio of apartment communities across the Southeast and are looking for talented professionals to join our dynamic team. Position Summary We are seeking a detail-oriented and organized Multifamily Accounts Payable Specialist to join our accounting team. This role will be responsible for processing invoices, managing vendor relationships, and ensuring timely and accurate payment of property-level and corporate expenses. The ideal candidate has experience in multifamily or real estate accounting, thrives in a fast-paced environment, and demonstrates strong attention to detail and process accuracy.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
3–5 years of accounts payable experience, preferably in multifamily, real estate, or property management
Experience with property management/accounting software (e.g., Yardi, RealPage, AppFolio, or similar)
Proficiency in Microsoft Excel and general accounting systems
Strong understanding of accounts payable processes, invoice coding, and expense allocation
Excellent organizational skills with strong attention to detail and accuracy
Ability to manage high invoice volume and meet payment deadlines
Strong communication and interpersonal skills to interact with vendors and internal teams

Nice To Haves

Knowledge of 1099 processing and vendor compliance requirements is a plus

Responsibilities

Invoice Processing: Review, code, and process vendor invoices for multiple properties and corporate entities
Ensure proper approvals and accurate GL coding in accordance with company policies
Vendor Management: Maintain vendor records, including W-9 documentation and compliance requirements
Respond to vendor inquiries and resolve billing discrepancies in a timely manner
Payment Processing: Prepare and process check runs, ACH, and wire payments while ensuring adherence to payment schedules
Monitor accounts to ensure timely payments and identify opportunities for discounts
Reconciliations: Reconcile vendor statements and investigate discrepancies
Assist with month-end close by ensuring all invoices are recorded in the appropriate period
Expense Allocation & Property Support: Allocate shared expenses across properties accurately
Partner with property management teams to clarify invoice details and ensure accurate expense tracking
Compliance & Controls: Maintain strong internal controls and AP procedures to safeguard company assets
Support 1099 preparation and year-end reporting requirements
Process Improvement: Identify opportunities to improve AP workflows, automation, and efficiency
Assist with system implementations or enhancements related to AP processes