Multi-Site Assistant Property Manager

Harbor Group Management • Belmont, MA

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About The Position

The Multi-Site Assistant Property Manager supports the Property Manager with the day-to-day financial, operational, and administrative functions of a multifamily residential community. The role contributes to resident relations, rent collection, leasing support, financial reporting, and property operations to help ensure the community runs smoothly and successfully.

The position may also serve as the on-site supervisor when the Property Manager is absent, assist with training and supervising property staff, and communicate community performance updates to ownership or management. Additional duties may be assigned when they can be performed safely.

Requirements

• High school diploma or equivalent.
• At least two years of experience in multifamily property management.
• Strong understanding of lease agreements, rent collection, and lease enforcement procedures.
• Proficiency with Microsoft Office and property management software.
• Comfort with general ledger postings, SODA (Security Deposit Accounting), and financial reconciliations.
• Excellent organizational and communication skills, including the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong attention to detail and problem-solving skills; ability to work independently or as part of a team.
• Customer-service orientation and ability to interact professionally with residents and vendors.
• Valid driver’s license required for operating golf carts, if applicable.

Nice To Haves

• Proficiency in social media platforms such as Facebook, Instagram, and LinkedIn.

Responsibilities

• Collect and post rent, fees, and other payments; manage delinquencies and implement collection procedures.
• Prepare daily bank deposits, reconcile bank accounts, and complete financial reporting tasks.
• Process accounts payable and vendor invoices, ensuring proper coding, approvals, and reconciliation.
• Assist with month-end close-out procedures, general ledger postings, and security deposit accounting.
• Support leasing, including showing units, processing applications, and executing lease agreements.
• Support lease renewal programs and educate new and prospective residents about community policies.
• Regularly shop competitive properties to maintain market awareness.
• Respond promptly and professionally to resident complaints, service requests, and inquiries.
• Promote resident satisfaction and retention through customer service and proactive communication.
• Circulate community notices and correspondence weekly, monthly, or as needed.
• Use property management software for transaction entry, record keeping, and reporting.
• Ensure compliance with company policies, lease agreements, legal requirements, and fair housing laws.
• Assist with resident move-ins and move-outs, including lease-term reviews, fee application, and disposition processing.
• Coordinate with the maintenance team to support timely unit turns and service requests.
• Act as on-site supervisor in the Property Manager’s absence.
• Assist in training and supervising property staff and delegate tasks as appropriate.
• Maintain communication with ownership and management and provide community performance updates as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED