Multi-Practice Legal Assistant

Bernstein Shur•Portland, OR

11d•Onsite

About The Position

The Multi-Practice Legal Assistant will be responsible for managing day-to-day administrative needs effectively and efficiently in the fast-paced environment of this amazing company known for its uniquely positive office culture. The successful candidate will be a proactive professional with exceptional organizational skills, excellent written and oral communication skills, able to exercise the utmost discretion and possess a positive, can-do attitude. The position requires someone who is highly organized and able to support, manage and facilitate the needs of the busy team of professionals. Our 100+ award-winning attorneys and professionals are driven, dominant, and deliver results. The ideal candidate will have a growth mindset, strive to achieve the highest level of professional excellence, and thrive in an atmosphere that’s collaborative, authentic, and respectful. We have exceptionally high standards for everything we do, and we’re looking for high-energy candidates who want to make a big impact. We work together to continually raise the bar and put our clients’ interests first. In 2023, Bernstein Shur was named one of Maine’s Best Places to Work for the twelfth time. It’s a reflection of our values and firm-wide commitment to create a culture that believes in diversity, flexibility, and family-friendly policies. Simply put, we desire to do great work—and have great lives. Bernstein Shur is an equal opportunity employer.

Requirements

High school diploma required; associate degree strongly preferred
1 – 2 years of litigation experience
1 – 2 years of labor and employment experience
Tenacious in meeting deadlines with a strong sense of timeliness, decision-making, and good self-management discipline.
Technologically savvy; highly proficient, expert knowledge of Microsoft Office Suite 365
Excellent written and verbal communication skills.
Superior people/interpersonal skills.
Keen ability to communicate and collaborate effectively with employees at all levels of the organization and with firm’s clients.
Work discretely with confidential information.
Must be proactive, accountable and have excellent judgment.
Detail-oriented and able to work in a fast-paced environment while making very few errors.
Coverage of reception desk one lunch per week and as needed
Must be adaptable to change and remain calm under pressure.
Office Setting
On site 5 days a week
Computer based work
Ability to lift, push, and pull up to 15 lbs
Sit/stand for extended periods of time
Teamwork and collaboration
Reliable attendance in the office

Nice To Haves

associate degree strongly preferred

Responsibilities

Actively manage complex schedules, agendas. Zoom meetings, calendars, travel, contact lists, and files
Prepares filings with state and federal courts and agencies
Compose memos, letters, business agreements, closing documents, indexes and other correspondence to internal and external audiences, as requested
Perform a variety of administrative functions, including opening of new matters, conflict checks, proforma and billing activities
Work closely and effectively with assigned professionals to keep them well informed of upcoming commitments and responsibilities, schedule changes, and preparation needed for meetings, following up appropriately and anticipating needs.
Manage day-to-day workflow while juggling multiple priorities simultaneously
Calendars court deadlines on attorneys’ calendars as well as the firm’s Case Management system
Prepares filings with state and federal courts and agencies.
Prepare presentation materials for meetings using MS PowerPoint, Word, and Excel, as and when requested
Quickly identify, prioritize, and resolve problems of a varying nature with minimal direction provided
Flexibility to assist with and work on a wide variety of assignments and projects