Moves/Special Events Supervisor

Davidson College•Davidson, NC

5d•Onsite

About The Position

Davidson College is seeking a motivated Campus wide Moves/Special Events Supervisor to lead a dynamic team responsible for the planning, coordination, and execution of campus moves, event setups, and special logistics operations. This hands-on leadership role ensures that furniture, equipment, and event materials are transported and installed efficiently while upholding exceptional customer service and safety standards. The Supervisor will work closely with faculty, staff, vendors, and multiple departments to coordinate daily schedules, manage resources, and deliver seamless support for both routine operations and high-profile campus events.

Requirements

High School diploma or equivalent required.
3–5 years of supervisory experience in facilities, logistics, custodial operations, or a related field or equivalent.
Strong proficiency in Microsoft Office (Excel, Word, Outlook).
Valid driver’s license required.
Ability to read diagrams and follow detailed instructions for setups.
Excellent leadership and team-building capabilities.
Strong organizational and multitasking skills.
Effective problem-solving and decision-making abilities.
Professional, courteous communication skills with all campus stakeholders.
Ability to maintain performance under pressure and adapt to changing demands.

Nice To Haves

Some College
Experience coordinating moves, event setups, or project-based logistics preferred.
Knowledge of floor maintenance equipment and procedures (preferred).

Responsibilities

Lead, motivate, and supervise the Moves/Special Events crew to ensure high morale and productivity.
Assign daily tasks, create schedules, and prioritize workloads based on campus needs.
Train staff in proper lifting techniques, equipment use, and safety protocols.
Foster a “safety-first” culture, ensuring OSHA compliance and proper use of PPE.
Step in and assist with physical tasks when needed, especially during staff shortages.
Coordinate and manage the movement of furniture, supplies, and equipment across campus.
Oversee setup and breakdown of special events, including interpreting setup diagrams and ensuring accuracy.
Ensure vehicles (box trucks, pickups, golf carts) are properly operated and maintained.
Communicate with vendors and oversee equipment/furniture deliveries.
Track inventory and ensure proper care and storage of materials and tools.
Use Microsoft Office Suite (Excel, Word, Outlook) to maintain daily logs, work orders, and event schedules.
Track crew hours and adjust schedules as necessary to maintain optimal efficiency.
Coordinate with departments and stakeholders to schedule moves and special projects.
Maintain detailed records related to equipment usage, setups, maintenance, and staffing.
Perform physical labor such as lifting, pushing, squatting, and moving loads of 50 lbs or more.
Support floor care operations as needed (stripping, waxing, carpet extraction – preferred).
Ensure all assigned tasks are completed safely, efficiently, and to satisfaction.