Motion Pictures Production Business Affairs - Assistant

CAA Club Group • Los Angeles, CA

1d • $20 - $22 • Onsite

About The Position

This Assistant in Motion Pictures will provide support to two agents in the Production department. The ideal candidate will have a passion for on-screen or behind the scenes talent representation and open to considering the agent path. Additionally, the assistant must be willing to immerse themselves, potentially take on larger opportunities (i.e. pitching, submitting on breakdowns, general project management), and clearly able to communicate with agents, executives, clients, peers etc.

Requirements

• Minimum of 10 months of professional administrative or equivalent experience
• Ability to work well in fast-paced environments; meet tight deadlines; lead multiple projects and expectations; maintain a sharp focus while handling competing priorities; ability to work well under pressure
• Attention to detail, strong organization and problem-solving skills are a must
• Strong interpersonal and communication skills, both written and verbal, while understanding the importance of maintaining confidentiality
• Strong command of the Microsoft Office suite, especially Word, Excel and Teams
• Ability to anticipate needs and execute time-sensitive matters
• Team oriented and able to communicate and collaborate with employees at all levels
• Adept at quickly learning new processes, technology, and ability to assimilate oneself and become familiar with existing systems

Nice To Haves

• Experience with editing and/or having worked on a set is preferred
• Knowledge of in Entertainment is a plus

Responsibilities

• Manage administrative duties including handling heavy phones and emails, client calendar management, booking reports, preparing expense reports, updating contracts and general office management tasks
• Serve as the first point of contact with clients, Agents and Network/Studio Executives
• Track and meticulously maintain grids of data and execute excellent follow-up and follow through
• Assist with special projects, research, and compiling information as needed
• Stay up to date on current events within the entertainment landscape, especially as it relates to Motion Pictures and Television
• Maintain trailers, files and media links

Benefits

• benefits
• discretionary bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level