Mortgage Documentation Manager I

Citizens Bank • Glen Allen, VA

9d

About The Position

As the Internal Support Manager I, you will manage key processes designed to support business partners in a centralized environment while ensuring all compliance and regulatory needs are met. Managers of this centralized function are expected to ensure business line efficiency and to minimize risk. The Internal Support Manager I is expected to have a good working knowledge of their department as well as a strong knowledge of the business line policies that align with the internal functions in order to offer strong oversight to the functions performed. This role is responsible for managing post-closing mortgage servicing activities related to MERS, collateral custody, document tracking, collateral releases, and operational research. This role plays a critical part in ensuring the accuracy, integrity, and timely processing of mortgage documentation while meeting regulatory requirements, investor guidelines, and internal service level expectations.
The ideal candidate is highly organized, detail-oriented, customer-focused, and able to manage multiple priorities in a fast-paced environment.

Requirements

• Associate Degree
• Knowledge of mortgage servicing and mortgage documentation.
• Prior mortgage loan processing, post-closing, collateral, document custody, or servicing experience.
• Strong organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Self-motivated with the ability to work independently and complete assignments with minimal supervision.
• Strong research, analytical, and problem-solving skills.
• Positive, customer-focused mindset and commitment to quality.

Responsibilities

• Manage the day-to-day requirements of all direct reports which include ensuring processes are followed, procedures are properly designed, and proper SLAs are set. Work is expected to be completed in the appropriate timeframe and the end product is expected to be free from errors. The manager is also expected to identify and address areas of process improvement within the group.
• Serve as a subject matter expert (SME) on projects that offer new processes in the branch or business banking network.
• Participate in the construction of policies, and reviews of any related documents or communications.
• Write communications in support of programs or processes internally which include procedures that govern the internal groups as well as production of guides and awareness information for branch and business banking colleagues.
• Apply leadership skills and partnership to all levels of Consumer & Business Banking Operations Managers including Internal Support Management to keep continuity among groups and an excellent working knowledge of functionality. This includes decision making and stepping into other roles when necessary.
• Create, track, and resolve assignments within the Mortgage Electronic Registration System (MERS).
• Reconcile daily and monthly MERS exceptions and ensure resolution within required MERS timeframes.
• Identify missing loan documentation and work with internal and external partners to resolve deficiencies.
• Maintain accurate tracking of outstanding assignments and follow-up activities.
• Conduct annual audits with third-party vendors and support audit-related inquiries.
• Complete research and quality reviews to ensure compliance with state and investor requirements.
• Process collateral release requests in accordance with established procedures and document custodian requirements.
• Coordinate with document custodians to obtain released collateral documents for various business purposes and transaction types.
• Monitor and track collateral release requests through completion and confirm receipt of documents.
• Process collateral release amendments, corrections, and reinstatements when required.
• Return collateral files to document custodians for loan reinstatements and ensure proper shipment and delivery confirmation.
• Manage collateral release and document requests received on a daily, weekly, monthly, semi-annual, ad hoc, and as-needed basis.
• Obtain collateral document copies on behalf of business partners and ensure timely delivery.
• Receive, track, and route collateral documents to imaging and other departments in accordance with established procedures.
• Prepare required transmittals, shipping documentation, and FedEx packages following custodian requirements.
• Research and respond to note possession inquiries and collateral-related requests.
• Support business partners by providing guidance on collateral custody and document management processes.
• Perform research to resolve outstanding collateral exceptions and servicing-related issues.
• Complete routine and time-sensitive operational tasks requiring research, critical thinking, and problem-solving skills.
• Maintain accurate records, tracking tools, and operational reports.
• Prepare and distribute monthly volume and performance scorecards.
• Build and maintain effective working relationships with internal stakeholders, document custodians, vendors, and business partners.
• Support department productivity goals, quality standards, and service level agreements.
• Perform additional departmental and administrative duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree