Mission Events Coordinator

New Life Mission•Melbourne, FL

About The Position

New Life Mission is seeking a highly motivated, detail-oriented individual to serve as a Mission Events Coordinator. This role is crucial for planning, coordinating, and executing mission events that engage a variety of stakeholders including donors, volunteers, community partners, staff, and resident families. The coordinator will manage all aspects of event logistics from conception to completion, ensuring that each event aligns with New Life Mission's values, fosters stronger relationships, and contributes to the organization's strategic goals. Working in close collaboration with the Development, Programs, and Operations teams, the Mission Events Coordinator will be responsible for creating impactful experiences that build community, encourage generosity, and support the transformation of women and children experiencing homelessness. The mission of New Life Mission is to equip homeless moms to transform their families for generations in a Christ-centered environment. The staff core values include being Christ-centered, courageously honest, accountable, doing the right thing, self-driven, and promoting teamwork.

Requirements

Experience planning and coordinating complex events, preferably in a nonprofit, ministry, or hospitality environment.
Demonstrates the gift of hospitality by creating welcoming, organized, and meaningful experiences for guests, volunteers, donors, resident families, and community partners.
Ability to work collaboratively with a team.
Ability to manage multiple deadlines and logistics simultaneously.
Strong written and verbal communication skills with the ability to coordinate multiple stakeholders and communicate effectively with staff, volunteers, vendors, and community partners.

Responsibilities

Plan and execute mission events as assigned by the Director of Development.
Develop comprehensive event plans, timelines, and project schedules.
Coordinate venues, vendors, equipment, catering, and event logistics.
Manage assigned event budgets and maintain accurate expense records.
Evaluate event outcomes and recommend improvements for future events.
Ensure all events reflect New Life Mission's mission, values, and hospitality standards.
Collaborate with Development, Programs, and Operations to plan events that support organizational goals.
Coordinate staff assignments and event-day responsibilities.
Support resident participation in mission events when appropriate.
Work with event committees by coordinating meetings, documenting action items, and communicating updates.
Coordinate with the Volunteer Coordinator to identify and engage volunteers needed for mission events.
Collaborate with the Development team to identify community partners who can provide venues, food, entertainment, auction items, in-kind donations, and event support.
Build positive relationships with vendors, community organizations, and event partners.
Collaborate with the Communications Coordinator on invitations, event materials, signage, and promotional content.
Ensure guests experience exceptional hospitality from registration through follow-up.
Coordinate event photography, storytelling, and post-event communication needs.
Maintain event documentation, timelines, and planning resources.
Utilize event technology and project management tools to improve efficiency.
Track event metrics and provide post-event reports.
Recommend improvements that strengthen future mission events.