Mine Site Administrator

Copper World Inc•Sahuarita, AZ

1d•Onsite

About The Position

Reporting to the Mine Manager, the Mine Site Administrator is responsible for ensuring that the administrative aspects of the mine are running smoothly and supporting the Copper World, Inc.’s Project Department.

Requirements

High school diploma or equivalent; Associate’s degree in business administration or related field preferred.
Knowledge of MSHA regulations, worker compensation processes, and safety reporting requirements is an asset.
Proficiency in Google Workplace applications and Microsoft Office Suite.
Strong organizational and multitasking skills with a keen eye for detail.
Excellent written and verbal communication skills.
Ability to handle sensitive information with confidentiality and professionalism.
Strong problem-solving abilities and capacity to work independently or in a team.
Maintain a drug and alcohol-free workplace.
Minimum of 2 years of administrative experience, with experience in mining or industrial environments preferred.
Employee must be able to prove that they have a current and valid driver's license.

Nice To Haves

Associate’s degree in business administration or related field
Knowledge of MSHA regulations, worker compensation processes, and safety reporting requirements
Experience in mining or industrial environments

Responsibilities

Provide general administrative support, including scheduling meetings, coordinating travel arrangements, and preparing correspondence for the project and health & safety teams.
Maintaining and submitting site leadership expense reports.
Maintain accurate and up-to-date records, documents, and filing systems related to project activities.
Prepare presentations, spreadsheets, and reports as required by management.
Assist in the preparation and monitoring of budgets and financial records.
Support site management in scheduling and coordinating daily operations.
Serve as a point of contact for employee inquiries.
Coordinate travel, accommodations, and transportation for site personnel.
Manage office supplies, equipment, and site infrastructure.
Oversee maintenance and repairs to ensure a safe and functional work environment.
Facilitate team meetings and support site communication initiatives.
Assist the Health & Safety Manager in collecting, verifying, and recording daily production hours and ensuring data is accurate for reporting and analysis.
Prepare quarterly MSHA (Mine Safety and Health Administration) reports and ensure timely submission to maintain regulatory compliance.
Assist in tracking, documenting, and managing worker compensation claims and follow up with insurance providers as needed.
Ensure accurate data entry for production hours, incident reports, and other relevant safety metrics in designated databases or systems.
Compile data to generate regular and ad-hoc reports on safety performance, production hours, and other project metrics.
Coordinate with various departments to gather information for reports, ensuring accuracy and timely submission.
Organize and maintain departmental files, both electronic and hard copy, for quick access and regular audits.
Track compliance deadlines and ensure all required documentation and submissions are up to date.
Manage site and departmental websites.
Maintain up-to-date personnel records.