Millwork Administrator

McCoy Corporation•New Braunfels, TX

About The Position

The Millwork Office Administrator assists with office activities and provides clerical support to management. The position also operates a multi-line phone system to answer incoming calls. The role is based at 710 FM 306, New Braunfels, TX 78130, and is full-time, with a starting pay of $17 per hour. The administrator handles incoming calls and visitor reception, routes mail and faxes, manages office supplies, and prepares and processes documents. The position has no supervisory responsibilities and includes attending team meetings and company training as required, along with other related duties as assigned.

Requirements

Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Ability to use IBM Content Manager, MAC21, and other third-party software applications.
Proficiency with Microsoft Office Suite or related software.
Must be available and willing to work overtime as the employer determines necessary or desirable to meet business needs.
Successful completion of on-the-job training.

Nice To Haves

High school diploma or equivalent is preferred.

Responsibilities

Answer incoming telephone calls, determine callers’ purpose, and forward calls to appropriate personnel or departments.
Take and deliver messages, or transfer calls to voicemail when appropriate personnel are unavailable.
Answer questions about the facility and provide callers with its address, directions, and other information.
Welcome on-site visitors, determine the nature of their business, announce them to appropriate personnel, and monitor their access to the facility.
Receive, sort, and route incoming and outgoing mail and trade publications.
Maintain fax machines and route and sort incoming and outgoing faxes.
Order, receive, track, and distribute office supplies.
Create and print fax cover sheets, memos, reports, and other documents as necessary.
Perform clerical duties as needed, including filing, photocopying, editing, and other departmental paperwork.
Attend team meetings and company training sessions as required.
Perform other related duties as assigned.