CL23363: Middle School Secretary - Chinook

Kennewick•Kennewick, WA

6h•Onsite

About The Position

The secretary in this position will be responsible for providing secretarial/clerical support for the Middle School, which includes assisting students, staff and visitors, caring for students in the health room using basic first aid procedures, administering students’ medicine, and performing other duties as assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All applications must be submitted to the Kennewick School District Online at www.ksd.org.

Requirements

High school diploma or equivalent.
Must present transcripts of highest level of education within thirty (30) days of hire.
Must be able to perform the essential functions of the position with or without reasonable accommodation.
Must be able to meet the Physical Demands of the position.
Must pass a basic skills test.
Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
Must pass a background check, which includes employee paid fingerprinting.
Recommendations that confirm dependability, flexibility, loyalty and self-starting capabilities.
Must uphold board policies and follow administrative procedures.
Must take all necessary and reasonable precautions to protect students, equipment, materials and facilities.
Must attend in-service trainings or other meetings as required, as well as attend any training as directed by management.
Evidence of ability to assess and correct issues involving safety.
Evidence of ability to establish and maintain a tactful, cooperative and effective relationship with students, parents, staff, fellow employees and management.
Evidence of ability to approach assigned work in a professional manner, working toward the common goal of teamwork, pride in service delivery and continuous improvement.
Must demonstrate sufficient command of the English language to communicate verbally and in writing with students, parents, district staff members and other concerned people regarding all aspects of their job related activities.
Must be able to use basic computer programs to maintain records, enter timecard information and read and respond to email.
Previous experience and/or training operating general office equipment such as: computer, copy machine, 10 key adding machine, and fax machine.
Knowledge of computer programs such as Word, Excel, etc.
Ability to function within various software programs.
Strong verbal and written communication skills; working knowledge of correct grammar, spelling and English usage.
Must possess current CPR/First Aid certification, or be willing to acquire if required.
Must be willing to participate in district training as it becomes available for varied computer programs and other needs.
Proficient understanding of how to use school software systems such as PowerSchool, Business Plus, and Outlook.

Nice To Haves

AA degree or equivalent or comparable work experience in a secretarial/clerical office setting.
Successful school office secretarial experience.
Bilingual (English/Spanish) skills.
Experience working with school district procedures, such as student registration, orientation and assisting with student bussing needs.
Ability to work with interruptions while balancing daily office responsibilities.
Positive evaluations and recommendations that support character and work ethic.
Excellent attendance, punctuality, and dependability; evidence of ability to be self-disciplined and a self-starter.
Evidence of ability to maintain confidentiality.

Responsibilities

Welcome and orient visitors, substitutes and acquaint them with basic school procedures.
Assist in supervision and control of students as needed, in order to promote a safe, orderly, positive learning environment.
Role model appropriate adult behavior.
Assist and/or schedule substitutes and itinerant personnel.
Register students.
Maintain student and office records.
Manage or assist with payroll for building.
Assist in developing schedules.
Process mail.
Receive and log telephone traffic in a positive and friendly manner.
Compile statistics, collect fees/money/deposits.
Arrange for care of student injuries and illnesses/health room duties.
Maintain student records including timely responses to requests for records.
Maintain staff attendance, schedule substitutes, and prepare payroll reports.
Maintain computerized student attendance records and issue reports to staff.
Assist with tracking budgets.
Prepare staff and parent letters, newsletters and bulletins.
Prepare requisitions, and work orders using current district programs.
Maintain calendar of events, schedule appointments including parent conferences, etc.
Supervise students in office area when necessary.
Order and distribute supplies and materials as needed.
Maintain computerized inventory.
Handle all school correspondence.
Perform all duties of the position within the scope of Kennewick School District policies and procedures, including regular attendance and punctuality.
Perform other job-related tasks as assigned by principal.