SY 2026-2027 Middle School Receptionist

Gestalt Community Schools • Memphis, TN

12m • Onsite

About The Position

Gestalt Community Schools is looking for a receptionist to join our school teams for the 2026 - 2027 school year. The Receptionist serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system and assists assisting with the overall operations of administrative functions at the Welcome Center. The Receptionist will also provide administrative support to the Office Secretary, Office Manager and/or Operations Manager.

Requirements

• Associates degree preferred.
• 0-1+ years of experience as an office secretary or office assistant role.
• Bilingual a plus.
• Excellent organizational and communication skills.
• Friendly and able to work well with others in a fast-paced environment.
• Ability to multi-task and work within an ambiguous, fast-moving, start-up environment, while driving toward clarity and solutions.
• Flexibility, with a strong work ethic and an entrepreneurial spirit to accommodate high levels of responsibility and multiple priorities.
• Ethical.
• Computer and financial literate, including Microsoft Word and Excel.
• Commitment to the belief that outstanding school leaders, staff, and teachers can achieve excellent outcomes for all students.

Nice To Haves

• Have in depth knowledge of all Office Operations functions including all related Front Office Systems including but not limited to PS Student Information, Attendance entry and tracking, InfoSnap Enrollment, EIS, and Intact.

Responsibilities

• Meeting and greeting scholars, parents, guests, and staff as they enter and exit the school in a welcoming and professional manner.
• Answering phones; sending and receiving faxes; opening and distributing mail to the appropriate staff member.
• Coordinating service calls and vendor delivery and drop off.
• Serving as a one-stop resource for callers and visitors that have general inquiries.
• Filing and maintenance of student files.
• Tracking attendance, tardies, and other scholar reporting.
• Assisting with scholar enrollment and orientation.
• Providing clerical and programmatic support to school administrators and staff.
• Serving as the primary backup to the Office Secretary.
• Ensuring that the main office is neat, organized, welcoming and has all important parent-facing materials.
• Assisting the operations manager or office manager with coordinating all off-site field trips and all on-site special events.
• Accurately inputting data into student information systems in compliance with federal, state, network and school expectations.
• Assisting with printing report cards/progress reports.
• Assisting with student enrollment and withdrawal processes.
• Assisting with maintenance of student records to ensure they are complete and up-to-date.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree