Middle School Operations Manager Opportunity - 2026/27 SY

Young Scholars Charter School•Philadelphia, PA

4d•Onsite

About The Position

Join the Young Scholars Charter School team and help us Imagine New Possibilities in education. We’re on a journey to create the best possible middle school experience for students and faculty in Philadelphia! Young Scholars Charter School (YSCS) is a free, lottery-based, open-enrollment charter school serving students from across Philadelphia in grades 5-8. The mission of Young Scholars is to provide a personalized middle school education that challenges, engages and prepares all students to passionately pursue their dreams and lead a life of active citizenship. We aim to inspire and equip every student to lead a life of achievement, service and success. Our structured and nurturing community, comprehensive programming and rigorous academic curriculum are designed to build self-motivated citizens, eager learners and strong leaders – regardless of circumstance. Our graduates are driven young people who are prepared for the future demands of high school, college, career and, eventually, the world. We seek to provide project-based learning and high-quality instruction to help students grow as learners and citizens. We believe in rigorous and culturally relevant curriculum where all students are given an opportunity to reach high academic success. Our teachers engage in extensive planning, strong instructional execution, and common skill-based assessments. Our curriculum engages students in building their academic proficiency and social-emotional skills to be successful. We are currently looking for a passionate hardworking Middle School Operations Manager to join the YSCS team for the 26-27 SY. The Operations Manager is responsible for overseeing the day-to-day operational functions of the school to ensure an efficient and supportive learning environment. The person in this role plays an essential role in the front office and interacts with students and families on a regular basis. The Operations Manager role is a full-time 12-month position.

Requirements

Background and experience in school operations is required
Strong written and verbal communication skills including Google Drive, Microsoft Office, Word, Excel, and Outlook
Proactive and strong problem-solving skills
Technology skills with the ability to troubleshoot basic technical issues
Excited and eager to work in a fast-paced environment
Ability to multitask under pressure
Highly organized with a strong attention to detail
Strong emotional intelligence and ability to regulate diverse temperaments
Experience managing others
Experience in managing schedules, maintaining records and handling correspondence
Experience in coordinating events, meetings, and other school/office functions, including preparing documents
Bachelor’s degree is required
Experience with PowerSchool is required

Nice To Haves

2-4 years of school operations experience is highly preferred

Responsibilities

Ensures school-wide compliance with state and federal requirements
Mastery of PowerSchool, the student information system used to track student attendance, grades and demographic information
Tracks student data in PowerSchool and Unified Classroom Behavior (Kickboard) information systems
Utilizes PowerSchool to track and report daily attendance: specifically tardiness, absences and early dismissals; and follows up with parents if necessary
Mastery of Unified Classroom Behavior (Kickboard), the positive behavioral interventions and supports systems
Utilizes Kickboard to track student engagement assurance
Handles supply ordering and handles copy machine maintenance
Proficient and demonstrates knowledge of school policies and procedures
Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files
Manages and maintains a clean, neat, orderly and efficient main office and desk space
Frequently check email and remain fully knowledgeable about school matters communicated via electronic correspondence
Managing school uniform voucher tracking
Oversees report cards (storing of grades, running honor roll, running failing students, printing)
Ensures appropriate protocol for the maintenance of personnel files for all students
Manages and oversees the Operations Assistant
Greets parents and visitors including handling identification process as needed
Ensure phones are answered with quality customer service and calls are routed accordingly and/or messages are taken and delivered
Support in maintaining the overall aesthetic and operational excellence of the school in accordance with the Operational Excellence Rubric