MIDDLE SCHOOL OFFICE ADMINISTRATOR

Oklahoma Christian Schools•Edmond, OK

1d•Onsite

About The Position

This position reports to the Director of Student Development and provides professional administrative support to the middle school building staff and community. It also responds to a variety of inquiries from internal and external sources while maintaining a confidential and efficient working environment.

Requirements

Office Experience preferred
Strong time management, organization, and multitasking skills
Typing proficiency
A strong clear Christian testimony
A lifestyle of biblical integrity
A spirit of dedication, teamwork, flexibility, and responsiveness
The ability to respond to counsel
Effective communicator
The ability to work in a team environment
The ability to focus, manage time, and organize to carry out essential job functions on time
Demonstrate a sensitivity and ability to interact effectively with staff, parents, volunteers, and students
Meet everyday stress with emotional stability, objectivity, and optimism
Acceptance without reservation of the OCS Parent Covenant, Statement of Faith, Statement on Marriage and Sexuality, and Core Value

Responsibilities

Models a consistent daily walk with Jesus Christ in speech, actions, attitudes
Actively involved in church
Follows Matthew 18 principle in dealing with interpersonal conflict
Pray for students, parents, staff, and the entire OCS community
Develop and maintain rapport with students, parents, and staff by treating others with courtesy, patience, friendliness, dignity, and respect
Use acceptable English in written and oral communication. Speak with clear articulation.
Respectfully submit and be loyal to constituted authority
Maintain a personal appearance that is a Christian role model of cleanliness, modesty, and good taste consistent with school policy.
Provide outstanding customer service to all who enter or contact the office
Maintain a warm, friendly, professional demeanor at all times
Respond to a variety of needs and inquiries from internal and external sources
Coordinate teacher subbing needs
Complete substitute forms for the business office
Verify attendance, ensuring all absence and tardy entries are updated and accurate
Collect, account for, and deposit all monies
Produce schoolwide communication, such as newsletters, annual school calendars, and in-house calendars.
File student documents, information, and respond to schools that are requesting records
Assist with the student enrollment process
Collect, sort, and distribute mail; coordinate and send school mailings
Assist with special events and projects throughout the year: Open House, Science Camp, retreats, marketing events, honors night, etc.
Complete purchase orders
Coordinate and place orders for school and staff supply needs
Contact service representatives for facilities needs, telephones, copy machines, when needed
Create and send communications: paging system, Parent Reach, newsletters, email, etc.
Daily update the middle school newsletter and check the master school calendars for discrepancies
Manage phone calls, drop-ins, and appointment arrivals for the administrative team and staff
Work with SPO in coordinating special events, teacher lunches, and break room snacks
Attend professional development in-service days
Collection and documentation of medical paperwork
Track and distribute student medications as needed and instructed by parents
Oversees the lost and found
Support the broader program of the school by attending extracurricular activities when possible. (Back to School Worship night, Big Bash, Saints 5K, drama production, athletic events, band performances, Fine Arts night, carnivals, etc.)
Participates in the end-of-year closing of the school process, such as inventorying of textbooks, furniture, equipment, etc.
Treats all school-owned technology (hardware and software) with respect, care, professionalism, and in accordance with the Technology Use Agreement
Other duties as assigned