Middle School Administrative A

Oklahoma Christian Schools•Edmond, OK

22h•Onsite

About The Position

This position reports to the Director of Student Development and provides professional administrative support to the middle school building staff and community. It also responds to a variety of inquiries from internal and external sources while maintaining a confidential and efficient working environment.

Requirements

Office Experience preferred
Strong time management, organization, and multitasking skills
A strong, clear Christian testimony (Ephesians 4:1)
A lifestyle of biblical integrity (1 Peter 3:16)
Believe and actively support the OCS Parent Covenant, Statement of Faith, Statement on Marriage and Sexuality, Statement on Diversity and Core Values (all attached)
Have a conviction that God has called him/her to Christian School teaching (Romans 12:7)
Be a Christian role model in attitude, speech, and actions toward others (1 Peter 5:2)
Maintain high standards of ethics, honesty, and integrity in all personal and professional matters
Actively involved in church (Hebrews 10:24-25)
Encourages students to accept God’s gift of salvation and grow in their faith (Matthew 18:15-17)
Follows the Matthew 18 principle in dealing with interpersonal conflict
A spirit of dedication, teamwork, flexibility, and responsiveness
The ability to respond to counsel (Proverbs 13:18)
The ability to work in a team environment (Ecclesiastes 4:9-10)
Effective communicator
The ability to focus, manage time, and organize to carry out essential job functions on time
Demonstrate a sensitivity and ability to interact effectively with staff, parents, volunteers, and students
Meet everyday stress with emotional stability, objectivity, and optimism (Philippians 4:6-7)
Develop and maintain rapport with students, parents, and staff by treating others with courtesy, patience, friendliness, dignity, and respect (Romans 12:10)
Use acceptable English in written and oral communication. Speak with clear articulation.
Respectfully submit and be loyal to constituted authority (Titus 3:1)
Maintain a personal appearance that is a Christian role model of cleanliness, modesty, and good taste consistent with school policy.
Model victorious Christian living to students and families (Philippians 2:1-5)
Share and explain the gospel message to students (Romans 10:14-15)
Model and help students to resolve conflict biblically (Matthew 18:15-17)
Pray for students, parents, staff, and the entire OCS community (1 Thessalonians 5:16-18)
Adheres to all policies and procedures governing the operation of the school.
Respect professional ethics that require confidentiality concerning the sharing of information about children, parents, or staff.
Attends and arrives punctually to scheduled devotional, committee, and faculty meetings.
Maintains professional dress and appearance as specified in the Employee Handbook.
Represents the school favorably and professionally to its constituency.
Provide outstanding customer service to all who enter or contact the office.
Maintain a warm, friendly, professional demeanor at all times.

Responsibilities

Provide professional administrative support to the middle school building staff and community.
Respond to a variety of inquiries from internal and external sources.
Maintain a confidential and efficient working environment.
Coordinate teacher subbing needs.
Complete substitute forms for the business office.
Verify attendance, ensuring all absence and tardy entries are updated and accurate.
Collect, account for, and deposit all monies.
Produce schoolwide communication, such as newsletters, annual school calendars, and in-house calendars.
File student documents, information, and respond to schools that are requesting records.
Assist with the student enrollment process.
Collect, sort, and distribute mail; coordinate and send school mailings.
Assist with special events and projects throughout the year: Open House, Science Camp, retreats, marketing events, honors night, etc.
Complete purchase orders.
Coordinate and place orders for school and staff supply needs.
Contact service representatives for facilities needs, telephones, and copy machines when needed.
Create and send communications: paging system, Parent Reach, newsletters, email, etc.
Daily update the middle school newsletter and check the master school calendars for discrepancies.
Manage phone calls, drop-ins, and appointment arrivals for the administrative team and staff.
Work with SPO in coordinating special events, teacher lunches, and break room snacks.
Attend professional development in-service days.
Collection and documentation of medical paperwork.
Track and distribute student medications as needed and instructed by parents.
Oversees the lost and found.
Support the school's broader program by attending extracurricular activities when possible.
Participates in the end-of-year closing of the school process, such as inventorying of textbooks, furniture, equipment, etc.
Treats all school-owned technology (hardware and software) with respect, care, professionalism, and in accordance with the Technology Use Agreement.