MGR, Operations
University of Florida•Gainesville, FL
•$65,000 - $75,000
About The Position
This is a facilities management position within UF's Department of Pediatrics that primarily focuses on coordinating space allocation, conducting utilization assessments, maintaining comprehensive asset inventories, and overseeing preventive maintenance schedules across university buildings.
Requirements
- Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
Nice To Haves
- Experience with facilities management, space planning, or building operations
- Knowledge of building systems including HVAC, electrical, and plumbing
- Familiarity with asset management software and space planning tools
- Project management experience, preferably in facilities or construction
- Ability to utilize critical thinking skills to problem solve without direct supervision.
- Knowledge of Microsoft Office Applications. i.e. Work, Excel, Outlook and PowerPoint
Responsibilities
- Coordinate space allocation, moves, and reconfigurations in accordance with university space policies
- Conduct space utilization assessments and provide recommendations for optimization
- Process space requests and coordinate with academic and administrative departments
- Maintain accurate floor plans and space inventory records
- Collaborate with campus planning on space efficiency initiatives
- Manage office assignments, laboratory spaces, and common area utilization
- Complete annual space inventory
- Maintain comprehensive inventory and lifecycle tracking of facility assets, equipment, and building systems
- Coordinate preventive maintenance schedules and oversee equipment repairs and replacements
- Develop and manage asset replacement plans and capital improvement recommendations
- Ensure compliance with warranty requirements and service agreements
- Maintain accurate records in university asset management systems
- Complete asset certification for necessary assets
- Serve as primary building manager for the Children's Medical Services facility
- Coordinate with contractors, vendors, and service providers for building maintenance and operations
- Oversee building access control, key management, and security protocols specific to medical facility requirements
- Ensure building compliance with healthcare regulations, safety standards, and environmental requirements
- Manage building-specific projects and coordinate with medical staff and university departments
- Maintain specialized systems and equipment essential to medical operations
- Serve as building emergency coordinator and maintain emergency response protocols for all academic buildings managed by UF Pediatrics.
- Conduct regular safety inspections and coordinate emergency drills
- Coordinate with UF Police, Environmental Health & Safety, and other emergency response teams
- Maintain emergency communication systems and evacuation procedures
- Supervise mail room employee and coordinate with university postal services
- Ensure secure handling of confidential and sensitive mail, including medical correspondence
- Maintain mail room equipment and coordinate repairs as needed
- Performs additional responsibilities as determined by departmental needs and supervisor direction
- Assists with special projects, training initiatives, and process improvement efforts
- Provides backup support for other team members during absences or high-volume periods
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What This Job Offers
Job Type
Full-time
Career Level
Manager
