Mgr, Finance & Budget 2

Pacific Northwest National Laboratory•Richland, WA

2d•Onsite

About The Position

At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget. Our directorates related to Mission Support & Operations include Office of General Counsel, Business Services, Communications and External Engagement, Operational Systems, Communications and Information Technology, and Performance Management. The Business Services Directorate (BSD) provides crucial financial, procurement and sales, and project management services to PNNL, as required under our management and operations contract for operating the Lab on behalf of the Department of Energy. Our goal in offering these services is to ensure efficient, effective, and compliant business operations that enhance PNNL's scientific impact. BSD presents exciting opportunities for financial professionals seeking career growth. We foster a dynamic environment where individuals can develop their skills, take on leadership roles, and contribute to high-impact projects. By working with multidisciplinary teams, professionals have the chance to broaden their expertise, engage in continuous learning, and advance their careers while contributing to the groundbreaking scientific work at PNNL.

Requirements

BS/BA and 8 years of relevant experience -OR- MS/MA or higher and 6 years of relevant experience

Nice To Haves

Experience working in PNNL’s Work Authorization Lifecycle System (WALS), Microsoft Office and other related business systems
Experience working within PNNL’s proposal, funding, and financial policies, procedures, and systems
Experience with Oracle including Financial Management, Grants Management, and Contracts Management
Demonstrated ability leading major projects and/or coordinating and managing the activities of other staff
Proven ability to work with efficiency, flexibility, and adaptability to changing conditions
Experience in industry or DOE national laboratories engaging DOE federal oversight on financial and contractual compliance matters
Knowledge of Cost Accounting Standards, Federal Acquisition Regulations, and Office of Management and Budget Circulars (A-11 and A-123)

Responsibilities

Finance & Accounting performs a variety of financial and/or accounting activities, which may include the maintenance, control, analysis and development of complex financial/accounting records, reports and systems and their ongoing support.
Provide or assist in business advice and services to management and staff to ensure compliance with applicable federal laws, regulations, policies and sound business practices.
Adheres to and communicates business policies and procedures, including training and interpretation for the various organizations supported.
The Funding and Agreements Manager leads the team that is responsible for implementing the policies, procedures, and systems process to bring in Pacific Northwest National Laboratory’s (PNNL) direct-funded research (FY24 $1.6B). PNNL brings in funding through Department of Energy (DOE) work authorizations, work from other government agencies, and non-federal sponsors through several approved mechanisms.
This position also leads the response to lead the annual DOE Budget Call for the Laboratory.
Responsibilities include team and division planning, risk management, compliance, and internal controls associated with the activities described above.
This position will also participate in other Business Services Directorate (BSD) projects that cut across divisions, as well as other duties assigned by the Director of Funding Contract Services.
The Manager of Funding and Agreements routinely interfaces with federal oversight, external sponsors, and internal research staff.
Close coordination is required with multiple business functions, including deployed Business Office support, Cost Accounting, and Accounts Receivable.
Responsible for providing discipline specific acquisition and sales contract expertise.
Acquisition responsibilities include development of acquisition strategies, development of Request for Proposal (RFP) documents, leading of subcontractor proposal evaluations, interpretation of government legal and corporate requirements, developing strategies and leading team negotiations, and administering contracts, including terminations and closeout activities.
Sales responsibilities include strategy development, leading bid-no-bid decisions, client relationship management, proposal development, leading contract negotiations, and monitoring contract compliance technical, financial, and contractual performance.
Plans, develops and participates in training of contractual requirements.
Briefs company management on proposal and subcontracting activities.
Steward the Funding & Agreements team in the execution in the delivery of the budgets and funding business service and be a Subject Matter Expert (SME) on laboratory funding processes.
Lead the annual DOE Budget call activities for the Laboratory
Interface with federal oversight on budgeting or funding deliverables, requirements, federal system changes, and other matters as necessary
Ability to effectively communicate PNNL processes, policies, and potential solutions to problems to sponsors
Provide career development coaching, mentoring, and feedback to ensure team members have appropriate technical, business, and operational skills, training, and experience
Promote a healthy organizational culture through a supportive and inclusive work environment
Provides expert and strategic advice to the PNNL CFO and FCS Director, with broad subject matter expertise in funding and agreements, and DOE Orders, Policies, Directives, and other direction from federal oversight as it relates to DOE national laboratories
Lead A123 activities related to PNNL’s funds-in processes
Is responsible for the Work Authorization Lifecycle System (WALS) and coordination with the FCS Leadership Team and Computing and Information Technology staff
Ensures quality, delivery and services available within the guidelines, viability, acceptable risk level, regulatory compliance, federal regulations, procedures of PNNL, the sponsor, and DOE
Build strong relationships with relevant PMs, PMODs, Sector staff, peers, and other relevant stakeholders
Partner with other members of the Funding Contracts Leadership Team to deploy processes and systems to deliver efficient, effective, and compliant business services to enable research