Merchandise Finance Coordinator

The Metropolitan Opera•New York, NY

21h•Hybrid

About The Position

As directed, Manages all payables, invoicing, credits, payroll, new vendor set-up, and general administrative duties for the merchandising office. Coordinates with the Director Merchandising Manager, Store and Operations Managers, and Accounting as directed to ensure efficient and profitable retail operation.

Requirements

B.A. degree
Three years prior office experience
Proactive problem solver
Interest in the arts, specifically opera
Strong computer skills including Word, Outlook, Excel, Power Point and the Internet as well as digital photography, HTML, Photoshop, online audio and video
E-commerce knowledge and website content management experience
Strong attention to detail and accuracy
Excellent English skills pertaining to grammar, spelling, and structure to provide consistency in copy, format, and tone.

Responsibilities

Provides weekly reports utilizing Celerant, Data Warehouse, FedEx, and others
Manages all retail invoicing payables digitally
Maintains up-to-date record of expenses against budget
Enters and reconciles invoices in Celerant POS system
Provides batch to Accounting/Finance to ensure timely payment
Issues charge backs for incorrect shipments
Runs end of month unpaid invoices report (received by not matched)
Communicates with vendors as needed
Generates invoices for signings, events, and promotional displays and coordinates with Finance regarding payment
Updates costs and verifies discrepancies in receiving along with working with vendors to resolve.
Monitors inbound shipping costs
Reports Monthly consignment sales to vendors
Reports monthly all vendor consignment sales
Maintains up to date financial contact data including passwords and usernames for banking, FedEx, USPS, PayPal, Celerant, and other accounting and financial vendors and websites
Enters payroll data weekly along with tracking all staff PTO and sick time
Manages Expense Tracking Report by department codes
Creates weekly sales report for GM and Finance department
Processes expense reports
Documents deposits and chargebacks
Documents merchandise credits, RTVs, etc.
Provides GL codes and receipt backup for monthly department credit card expenses
Weekly reconciliation of credit card tenders with bank transactions; resolve discrepancies in consultation with store manager, finance dept, and bank
Reviews and reports on supply budget expenditures and other line items as needed
Manages Amex monthly statements in Concur System
Liaises with Finance Dept
Prepares store credit report and other reports as needed
Additional duties as assigned