Meetings & Travel Specialist

KBR, Inc.•Houston, TX

1d•Onsite

About The Position

KBR is seeking a Meetings & Travel Specialist in Houston, Texas to join our Global Travel Services team. This role is responsible for planning, coordinating, and executing corporate meetings, events, and travel-related initiatives while ensuring exceptional service, budget stewardship, and policy compliance. The position also supports KBR's corporate travel program and serves as a key administrator of the company's preferred global hotel program. The ideal candidate is highly organized, customer-focused, and experienced in corporate meetings, event management, and travel operations.

Requirements

Bachelor's degree in Hospitality Management, Event Management, Business Administration, Tourism, or related field, or equivalent work experience.
Minimum 3 years of experience in corporate meetings, event planning, hospitality, travel management, or related disciplines.
Experience managing multiple projects simultaneously in a deadline-driven environment.
Experience working directly with suppliers, hotels, travel providers, or event management organizations.
Strong organizational and project management capabilities.
Excellent customer service and stakeholder management skills.
Strong written, verbal, and interpersonal communication skills.
Ability to effectively negotiate and manage supplier relationships.
Financial and analytical skills, including budget tracking and reconciliation support.
High attention to detail and commitment to quality execution.
Strong problem-solving and decision-making capabilities.
Proficiency in Microsoft Office applications, including Excel, PowerPoint, Outlook, and Teams.
Ability to work independently while collaborating effectively with cross-functional teams.

Nice To Haves

Certified Meeting Professional (CMP) certification or progress toward certification.
Experience supporting global travel programs or corporate travel operations.
Experience negotiating hotel and meeting contracts.
Experience administering event registration platforms and attendee management systems.
Familiarity with Concur, Cvent, or similar travel and event management technologies.

Responsibilities

Plan and coordinate corporate meetings, conferences, team events, private dining events, training sessions, and other company-sponsored programs.
Manage event logistics, including venue selection, room blocks, catering, audiovisual services, transportation, and attendee communications.
Partner with sourcing providers and hotels to secure meeting space, negotiate terms, and obtain competitive pricing.
Support contract administration activities in accordance with company procurement and legal requirements.
Manage event registration processes and attendee tracking activities.
Develop event budgets, forecasts, reconciliations, and post-event reporting.
Conduct venue research, site evaluations, and supplier assessments.
Provide onsite event support and coordination when required.
Administer Meeting Card documentation, expense reconciliation, and charge code allocation processes.
Coordinate rooming lists and hotel reservations through preferred travel management providers.
Process event-related payment requests and supplier invoices.
Lead administration of the company’s preferred global hotel program, including hotel participation, traveler communication, and program reporting.
Support day-to-day corporate travel program activities and assist the Global Travel Manager with special projects and initiatives.
Maintain supplier relationships and assist with supplier performance reviews.
Identify opportunities for process improvement, cost savings, and enhanced service delivery.
Maintain accurate event, contract, invoice, and travel program records.