Meetings Manager

ASCO•Alexandria, VA

8d•$93,300 - $113,800•Hybrid

About The Position

ASCO is in search of a dynamic Meetings Manager to join our Meetings department! The successful hire will lead the planning and execution of a broad portfolio of Foundation and ASCO events, including donor experiences, volunteer meetings, and create exceptional experiences for our stakeholders. If you are a strategic planner who thrives in a collaborative environment, is passionate about delivering top-tier customer service, and loves bringing events to life, we want to hear from you! This position is hybrid with a primary location at our headquarters in Alexandria, VA. The hire must reside within 75 miles of our headquarters.

Requirements

Bachelor’s degree in Hospitality Management, Marketing, Communications, Business Administration, related field or equivalent years of experience
5 – 7 years of direct, hands-on experience in meeting and event planning
Demonstrated experience in strategic planning, and utilizing analytical skills to achieve measurable outcomes
Demonstrated project or events management experience
Strong experience in Microsoft Office (Excel, Word and PowerPoint)

Nice To Haves

Certified Meeting Professional (CMP)
Excellent organizational skills and attention to detail
Excellent communication and customer service skills with the ability to convey information to different audiences in a clear, timely, and effective way
Creative, innovative, and strategic thinker
Team player, who focuses on team cohesion and leads with empathy
Proactive and results-driven
Ability to adapt and persevere in stressful or challenging environments
Ability to collect and analyze information, problem-solve, and make decisions with sound judgment
Financial awareness with an understanding of budget management and the ability to make informed decisions that align with fiscal objectives.

Responsibilities

Execute the planning, administration, and logistics for a portfolio of events including timeline creation, budget development and management, contract negotiation, site inspection and venue selection, vendor management, invitation list management and registration, logistics, food and beverage selection, audiovisual coordination, program development and content, speaker and in-kind supporters solicitation and management, and event staffing coordination.
Manage all logistics for donor-hosted fundraising events with a customer-centric approach. Manage budgets, invitation list management and registration, logistics host arrangements, and coordination of onsite staffing.
Partner with the Conference Center team to manage event logistics for Foundation and volunteer meetings at ASCO HQ. In addition, assist with in-person volunteer meetings by working on pre-meeting logistics, and in-person staffing.
Administer the ASCO Travel account and vendor relationship, serving as a key resource for staff and volunteers with complex travel needs. Manage day-to-day travel approvals, answering the travel inbox questions, assisting staff and volunteers with complex travel, and monitoring the tracking airline unused tickets and points to ensure usage.
Support other ASCO events as needed (including those in the conference center) by providing logistical support when staff are out or workload is high.