Meetings & Events Coordinator

Loews Hotels•Philadelphia, PA

1d•Onsite

About The Position

Loews Hotels & Co seeks a detail-oriented team player to support the day-to-day operation of the Meetings & Events department while contributing to the delivery of exceptional experiences for both clients and team members alike. This role is crucial for maintaining the smooth operation of the department and ensuring client satisfaction.

Requirements

1 Year of Hospitality Experience
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Able to work a flexible schedule, including weekends and holidays

Nice To Haves

Knowledge of Hotel Operational Systems, such as Delphi, preferred

Responsibilities

Provide administrative support to department managers as assigned
Responsible for sending daily and weekly reports to all pertinent hotel departments, including group resume packets, Banquet Event Order packets, event posting reports, change logs, etc.
Maintain the accuracy of the BEO master book (updating guarantees, replacing revised/original BEO’s)
Assists in the preparation of Banquet Event Orders, including inputting revisions and marking changes
Answer phones and respond to client facing email correspondence
Review resumes and BEO’s in detail to determine needs and assist with facilitating them with the Meeting & Event/Catering Manager’s assistance
Prepares site visit and planning visit packets
Respond to external and internal requests, emails, or other needs in manager’s absence
Complete Amenity Forms, Write Amenity and Welcome Cards, Collect any custom amenity items and relay to Food & Beverage Department for delivery
Coordinate internal meetings
Provide onsite event support as needed and determined by Director of Meetings & Events
Compile property specific reports or data sets and disseminate as needed
Other duties as assigned