Corporate Meetings & Events Coordinator
About The Position
The Meetings & Events Coordinator supports the Corporate Sales Meetings & Events division through the planning, coordination, and execution of corporate meetings, sales trainings, conferences, and incentive programs. This role coordinates event logistics from initial planning through post-event reporting, partnering with Corporate Sales leadership, hotel teams, and external vendors to deliver high-quality programs aligned with Omni Hotels & Resorts brand standards. The position requires strong organizational skills, attention to detail, and the ability to manage multiple events simultaneously while supporting both independently managed programs and large-scale corporate events.
Requirements
- Bachelor’s degree in Hospitality Management, Event Management, Communications, or a related field, or equivalent professional experience.
- 1-3 years of experience in meetings, events, hospitality, or corporate program coordination.
- Strong organizational and project management skills with exceptional attention to detail.
- Ability to manage multiple events and deadlines simultaneously in a fast-paced environment.
- Excellent written and verbal communication skills with a strong client-first mindset.
- Experience working with event technology platforms including Cvent, SurveyMonkey, and Microsoft Forms.
- Experience creating event communications and materials using Canva and related design tools.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Ability to collaborate effectively with internal teams, hotel partners, and external vendors.
- Willingness to travel and provide on-site event support during meetings, training, and corporate programs.
- Pro-active problem solver
Responsibilities
- Coordinate corporate meetings, sales training, and internal programs from initial planning through post-event follow-up while supporting larger corporate events including trade shows, golf tournaments, advisory boards, incentive trips, and department conferences.
- Partner with leadership and internal stakeholders during the planning phase to align on program objectives, meeting agendas, event timelines, and overall program logistics.
- Develop event registration platforms using Cvent, SurveyMonkey, or Microsoft Forms for registration, event websites, attendee communications, and reporting.
- Coordinate attendee logistics including rooming lists, travel manifests, and ground transportation as required.
- Create event specifications for hotel teams and review Banquet Event Orders (BEOs) to ensure accuracy and alignment with program requirements.
- Produce event communications and materials including Know Before You Go guides, agendas, signage, amenity cards, menus, and informational materials using Canva.
- Design and prepare attendee materials including name badges and coordinate the ordering and organization of event merchandise, apparel, and branded swag through external vendors.
- Coordinate A/V needs and collaborate with hotel teams to ensure all meeting and event logistics are properly executed.
- Provide on-site event coordination and travel support on multi-day events, assisting with event setup, attendee needs, vendor coordination, and troubleshooting during live programs.
- Create and distribute post-event surveys using SurveyMonkey, compile attendee feedback, and review results with leadership to support continuous improvement of meetings and training programs.
- Assist with post-event bill review and rebill processing for internal accounting.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
