Meetings Coordinator

Parthenon Management Group • Brentwood, TN

just now • Hybrid

About The Position

The Meetings Coordinator supports PMG’s goals, values, and philosophy by exhibiting excellence, quality service, commitment, and accountability. The Meetings Coordinator should represent PMG’s core DNA traits: authentic, tireless, and fearless. The Meetings Coordinator performs high level administrative duties necessary to support the meetings management services PMG provides to professional societies. This position is responsible for supporting the Vice President of Client Operations, Senior Meetings Leaders, Senior Meetings Managers, Senior Meetings Content Managers, Meetings Managers, and Meetings Content Managers and enhancing the brand of PMG and its clients.

Requirements

• Bachelor’s degree in management, business, event management, or related areas preferred.
• Previous experience working with non-profit societies.
• Previous experience working with academic/scientific meetings.
• Knowledge of membership database software is helpful. The ability to learn such software quickly and to become proficient essential.
• Good written communication skills.
• Excellent interpersonal skills.
• Mastery of Microsoft Office software.
• Must be well organized, have the ability to handle multiple assignments, and pay close attention to details.

Responsibilities

• Assists Senior Meetings Leader and Senior Meetings Manager with meetings logistics needs, where possible.
• Managing incoming and outgoing email and mail correspondence for clients.
• Answering designated phone lines for clients.
• Overseeing PMG Meetings Storage Closet and Storage Unit to ensure client materials remain organized.
• Building & testing registration and submission of database systems.
• Submitting meeting educational grants for clients.
• Reviewing and editing content materials, including abstract books, pocket guides, and other collateral meetings.
• Creating and analyzing evaluation meeting reports for historical purposes.
• Building continuing education documents and event evaluation forms.
• Managing sponsorship and exhibit fulfillment for PMG Clients as assigned.
• Processing event payments (registration, continuing education, submission fees, etc.).
• Assisting with marketing emails for clients in tandem with the Marketing team.
• Managing meetings, inventory, and order items when depleted.
• Packing & unpacking meetings shipments at the Brentwood office.
• Scheduling shipments by facilitating pickups at the Brentwood office.
• Potential travel to client meetings, where needed.
• Assisting with projects assigned by Senior Meetings Leaders and VP of Client Operations.
• Performs other duties as assigned.

Benefits

• Medical, Vision, and Dental insurance
• Disability insurance
• 401(k)
• 2 Personal Days, 8 Paid Holidays, PTO Days
• 6 weeks parental leave
• Employee Development
• One paid Give Back Day to employees where team members can volunteer at their favorite cause on PMG's dime.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level