Meeting Planner

Unbridled•St. Louis, MO

2d•$62,000 - $65,000•Onsite

About The Position

Unbridled is looking for an experienced Meeting Planner with an enthusiasm for growing their career in Meeting and Event Management. Qualified candidates should be extremely self-motivated, driven, committed and a dedicated team player with the flexibility to manage many types and sizes of programs with different client personalities. They will also have the ability to work independently on a variety of programs while adapting quickly to Unbridled's budgeting, contracting, planning and financial process. Position has growth potential to advance to Project Manager based on performance and client relationships developed at the Meeting Planner level. Successful candidates will have the following: 2-3 years meeting or event planning experience to include: Hotel contract management Full service pre-event and on-site planning: Menu and décor planning Liaison to multiple vendors AV/production liaison Attendee registration Rooming list management Transportation/manifest management Other vendor sourcing and contract negotiation On-site operation including staff management Ability to manage multiple tasks and priorities Experience managing an on-site team of 5 or more people Proficient computer skills – Microsoft Office, Word, Excel, Outlook, Database Management (Cvent or other industry attendee management software) Effective, professional business communication skills, - written, presentation, client contact This position does not require travel but opportunities are available if desired

Requirements

2-3 years meeting or event planning experience to include:
Hotel contract management
Full service pre-event and on-site planning:
Menu and décor planning
Liaison to multiple vendors
AV/production liaison
Attendee registration
Rooming list management
Transportation/manifest management
Other vendor sourcing and contract negotiation
On-site operation including staff management
Ability to manage multiple tasks and priorities
Experience managing an on-site team of 5 or more people
Proficient computer skills – Microsoft Office, Word, Excel, Outlook, Database Management (Cvent or other industry attendee management software)
Effective, professional business communication skills, - written, presentation, client contact

Nice To Haves

Experience collaborating with creative agencies on marketing and promotional materials
Managing or collaborating with a meeting production partner
Industry Affiliations – MPI, PCMA, SITE, others
International meeting planning or travel experience

Responsibilities

Full-service Meeting Planning
Building and managing Unbridled’s relationship with the client
Liaison to other Unbridled departments and subcontracted partners responsible for executing different program elements including creative, production, gifting, travel, registration
Detailed timeline management including all program elements
Hotel contract management
Pre-event planning: Menu and décor planning Liaison to multiple vendors AV/production liaison Attendee registration Rooming list management Transportation/manifest management Other vendor sourcing and contract negotiation
On-site program management
Oversee all aspects of program
Primary client contact responsible for providing excellent service and managing changes throughout
Manage contract travel director and on-site team
Budget management and program reconciliation
Create online program resume within Unbridled resume template
Communication with clients at all levels of organizations, written and conversational
Plan and conduct site inspections/planning trips with clients and other team members
Work as part of planning team on larger or more extensive programs
Work in our Waltham office to help promote a collaborative, customer centric environment
Embody the Unbridled brand and culture, including: character, change, credibility, and community