Meeting Planner

Unbridled•Saint Louis, MO

14h•$62,000 - $65,000•Onsite

About The Position

Unbridled puts people first, and it’s embedded into our culture. Our job is to connect companies with their people through engaging and impactful services, from event management to production and creative services. Our values drive everything we do, and we believe in fostering a culture of authenticity and radical generosity. You will thrive at Unbridled because we focus on relationships, keep clients first, and put people before process. Job Description Unbridled is looking for an experienced Meeting Planner with an enthusiasm for growing their career in Meeting and Event Management. Qualified candidates should be extremely self-motivated, driven, committed and a dedicated team player with the flexibility to manage many types and sizes of programs with different client personalities. They will also have the ability to work independently on a variety of programs while adapting quickly to Unbridled's budgeting, contracting, planning and financial process. Position has growth potential to advance to Project Manager based on performance and client relationships developed at the Meeting Planner level.

Requirements

2-3 years meeting or event planning experience to include:
Hotel contract management
Full service pre-event and on-site planning:
Menu and décor planning
Liaison to multiple vendors
AV/production liaison
Attendee registration
Rooming list management
Transportation/manifest management
Other vendor sourcing and contract negotiation
On-site operation including staff management
Ability to manage multiple tasks and priorities
Experience managing an on-site team of 5 or more people
Proficient computer skills – Microsoft Office, Word, Excel, Outlook, Database Management (Cvent or other industry attendee management software)
Effective, professional business communication skills, - written, presentation, client contact

Nice To Haves

Experience collaborating with creative agencies on marketing and promotional materials
Managing or collaborating with a meeting production partner
Industry Affiliations – MPI, PCMA, SITE, others
International meeting planning or travel experience

Responsibilities

Full-service Meeting Planning to include:
Building and managing Unbridled’s relationship with the client
Liaison to other Unbridled departments and subcontracted partners responsible for executing different program elements including creative, production, gifting, travel, registration
Detailed timeline management including all program elements
Hotel contract management
Pre-event planning:
Menu and décor planning
Liaison to multiple vendors
AV/production liaison
Attendee registration
Rooming list management
Transportation/manifest management
Other vendor sourcing and contract negotiation
On-site program management
Oversee all aspects of program
Primary client contact responsible for providing excellent service and managing changes throughout
Manage contract travel director and on-site team
Budget management and program reconciliation
Create online program resume within Unbridled resume template
Communication with clients at all levels of organizations, written and conversational
Plan and conduct site inspections/planning trips with clients and other team members
Work as part of planning team on larger or more extensive programs
Work in our Waltham office to help promote a collaborative, customer centric environment
Embody the Unbridled brand and culture, including: character, change, credibility, and community

Benefits

Salary Range: $62,000 - $65,000
Health & Dental Insurance
Vision Insurance, FSA & HSA Plan Options
Life, Short-Term & Long-Term Disability Insurance
401k Plan with Discretionary Company Match
Employee Loan Program
Generous PTO Including:
4 Weeks of PTO/Sick Leave
7 Holidays
3 Floating Holidays
Flex Holiday Week
3 Days Community Service Leave
Milestone Anniversaries & Sabbaticals
PTO Exchange Program
Paid Family & Medical Leave
Monthly Parking Pass
Professional Therapy Benefits
Voluntary Pet Insurance
Cell Phone Allowance
In addition to our extensive benefits package and the ability to take up to 37 days of paid time off per year, we also offer things like a company advocate program for new hires, wellness days, company social events, awards to empower employees to recognize colleagues, and more. We also have monthly Friday Forums where employees have a chance to hear from different members of the company regarding important updates and communications.