Meeting Facilitation Associate (Facilitator I)

Crowned Grace, Inc • Silver Spring, MD

4d • Remote

About The Position

Crowned Grace International is seeking a Meeting Facilitation Associate (Facilitator I) to design and support meetings and collaborative sessions that help Forest Service teams, partners, and stakeholders work through key issues and reach decisions. The position supports the USDA Forest Service and is contingent upon contract award. This is an entry-level role for a detail-oriented professional who will work under the close direction of a senior team member.

The role supports meeting and training preparation, scheduling, logistics, documentation, and follow-up. It is a virtual position that may require travel to meeting and training sites and occasional work outside normal hours. Candidates must be able to pass a government background investigation.

Requirements

• Bachelor's degree in communications, public administration, organizational development, natural resources, or a related field; or an equivalent combination of education and experience.
• At least one year of experience in meeting coordination, meeting support, or note taking and summary reporting.
• Ability to accurately capture discussions and produce clear, concise summaries.
• Strong listening, organizational, and time management skills.
• Proficiency with Microsoft Office, Microsoft Teams, Zoom, and collaboration tools such as Mural or Miro.
• Effective written and oral communication skills.
• Ability to pass a government background investigation.

Nice To Haves

• Experience supporting federal meetings, working groups, or trainings.
• Familiarity with the Forest Service, natural resource management, or wildland fire organizations.

Responsibilities

• Work with the project lead to develop meeting and training agendas, objectives, and support documentation, including presentations, handouts, and read-ahead materials.
• Coordinate meeting and training schedules, invitations, meeting space, and virtual platforms.
• Provide logistics planning support for meetings and trainings.
• Take detailed notes capturing discussion points, decisions, action items, and unresolved issues.
• Prepare meeting closure and summary reports for project lead review and distribute approved reports.
• Track action items through completion and follow up with responsible parties.
• Provide recommendations to the project lead on meeting format and support needs.
• Maintain meeting records and documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level