Meeting Event Coordinator

Maritz•Fenton, MO

2d•Onsite

About The Position

The Meeting Event Coordinator supports the Meeting Management/Planning Team (including but not limited to Meeting Event Managers (MEMs), Account Managers, Operations Managers and Directors) for assigned program deliverables. This role works directly with them to develop and adhere to project timelines. This position acts as primary liaison for management of support departments per assigned program. This role is onsite, Monday - Friday, in our Fenton, MO office.

Requirements

Bachelor’s degree or 2 years of equivalent business experience (hospitality degree a plus).
6–12 months of previous event coordination experience.
Strong organizational skills and ability to manage multiple demands.
Excellent computer skills, including Microsoft Office, and ability to learn new technology quickly.
Ability to analyze and manipulate data and create custom reports.
Strong interpersonal communication and customer service skills.

Nice To Haves

Hospitality‑related degree.
Prior experience working with event management systems or registration platforms.
Experience supporting onsite event operations.

Responsibilities

Meets deadlines as established by MEMs/clients.
Creates and monitors hotel blocks and communicates updates to the team.
Builds and manages all inventory (activities and/or meetings) and report information.
Recommends specific needs/fields to be included on websites prior to web building and performs quality control checks before sites go live.
Creates and maintains documents and spreadsheets for assigned programs and ensures accuracy of Banquet Event Orders (BEOs).
Manages speaker/sponsor accommodations, transportation, VIP requests, and registration/accommodation assignments.
Acts as liaison for client contacts when MEM is unavailable and may manage small events independently.
Creates and manages reporting timelines, reviews program detail reports, and delivers custom reports to clients.
Participates in client meetings, internal meetings, and operational turnover discussions to provide updates and gather key information.
Schedules and manages project mailings, produces name badges/labels/tent cards, orders supplies, and ships event materials.
Assists onsite as needed, manages administrative documents/SOPs, and supports onboarding of new employees.