Meeting/Event Assistant

University of Central Florida•Orlando, FL

20h•$20 - $23•Onsite

About The Position

The University of Central Florida (UCF) College of Health Professions and Sciences (CHPS) is seeking an energetic and organized Meeting/Event Assistant to serve as the operational heartbeat of its Innovative Center (IC). This role involves creating experiences that bring students, faculty, industry partners, and community leaders together by managing building access, welcoming stakeholders at the front desk, and providing hands-on event planning and day-of execution support. The position also delivers essential administrative and purchasing support to faculty and Associate Deans, assists with research-related activities, and serves as a go-to resource for IT coordination.

Requirements

High School Diploma or equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
All applicants must be authorized to work for any U.S. employer.
Resume organized to highlight relevant background, training & employment experience.
Cover letter detailing background/training/experience relating to Minimum Qualifications and the Preferred Qualifications.

Nice To Haves

Bachelor's or Master's degree in a related field.
Experience in event planning, coordination, or execution, including on-site logistics and vendor management.
Experience in a higher education or healthcare environment.
Front-desk, receptionist, or customer-facing experience in a professional or institutional setting.
Experience providing administrative and purchasing support, including processing purchase orders, expense reports, or reimbursement requests.
Proficiency with productivity and communication tools such as Microsoft Office Suite (Outlook, Excel, PowerPoint) and/or digital design tools.
Familiarity with Workday or other institutional enterprise systems.
Communications experience, including writing, social media coordination, or stakeholder-facing correspondence.

Responsibilities

Serve as primary receptionist for the Innovative Center building to greet, direct, and process intake for internal and external stakeholders.
Manage DNA Fusion for UCF ID card access and manage keyed access for the Innovative Center building and individual suite access.
Support college leadership, Dean's office staff, and CHPS faculty with the planning and preparation for annual reoccurring events as well as individual events and ceremonies.
Arrange for food, refreshments, entertainment, etc., as relevant to individual events in IC and serve as primary contact for selected internal and external vendors, track expenses within event budgets, review/approve contracts, invoices, and submit for approval and payment processing.
Provide on-site support, overseeing set-up and breakdown of furniture and clinical/research/IT equipment, arranging for and managing student volunteers, managing reception/registration, providing facility tours, and helping to address any issues or emergencies.
Coordinate with relevant college leadership and teams to set-up event advertisement, website, social media (pre- and post-event), registration, arrange photography, maintain and generate event rosters, maintain contact and attendance sheets, create participation certificates, maintain debriefing notes, and manage event success data.
Provide general troubleshooting for infrastructure and IT in shared and research lab spaces, make JIT and regular connections/requests to IT/building management for professional support as needed for on-site activities, meetings events, and day-to-day operations.
Assist with scheduling, calendaring, purchasing, and general administrative support activities for Faculty/Associate Deans.
Perform other duties associated with college research, instruction, and outreach activities in support of the CHPS Strategic Plan as they might arise and be assigned.