Meeting Coordinator

BCD

4d•$52,500 - $67,000•Remote

About The Position

As a Meeting Coordinator, you’ll support internal meetings from kickoff to closeout by managing registration, materials, logistics, and program data. You’ll partner closely with Meeting Planners, help keep timelines on track, and serve as a go-to contact for attendee and stakeholder questions. It’s a great fit for someone who enjoys fast-moving work, clear communication, and making sure nothing slips through the cracks.

Requirements

Keeping multiple projects, timelines, and moving pieces organized without losing sight of the details
Managing attendee registration, list updates, confirmations, reminders, cancellations, and special requests with accuracy
Creating and maintaining reports, trackers, and program information in systems like Excel and project management tools
Communicating clearly and professionally with teammates, attendees, and stakeholders
Staying calm under pressure, solving routine issues, and knowing when to escalate for support

Nice To Haves

A BS/BA degree
A background or education in the meetings and events industry
Experience with Cvent (preferred)
Confidence working in Microsoft Word and Excel, including generating reports
A natural interest in program data management, logistics, and process-driven work

Responsibilities

Manage registration, materials, logistics, and program data for internal meetings.
Partner closely with Meeting Planners.
Help keep timelines on track.
Serve as a go-to contact for attendee and stakeholder questions.
Keep multiple projects, timelines, and moving pieces organized without losing sight of the details.
Manage attendee registration, list updates, confirmations, reminders, cancellations, and special requests with accuracy.
Create and maintain reports, trackers, and program information in systems like Excel and project management tools.
Communicate clearly and professionally with teammates, attendees, and stakeholders.
Stay calm under pressure, solve routine issues, and know when to escalate for support.