Medical Staff Coordinator

Saxon Global•Dallas, TX

10d

About The Position

This role provides essential support to the Medical Staff Office and its committees, focusing on administrative and project coordination. The Medical Staff Coordinator is responsible for managing calendars, meetings, and communications, as well as maintaining accurate records and supporting the credentialing process. Additionally, the role involves assisting with routine reports, data summaries, and coordinating projects to ensure smooth operations and support leadership decision-making.

Requirements

Proficiency in coordinating calendars, meetings, and communications.
Experience in preparing and distributing meeting materials and minutes.
Ability to maintain accurate records and databases.
Skills in processing applications and verifying documentation.
Strong drafting, proofreading, and communication skills.
Capability to monitor emails, requests, and track deadlines.
Experience in preparing reports and data summaries.
Project coordination skills, including timelines and deliverables.
Liaison skills among various stakeholders.
Experience with credentialing, privileging, policies, and compliance.

Responsibilities

Coordinate calendars, meetings, invitations, agendas, materials, and follow-up activities for Medical Staff Office committees and leadership.
Prepare, organize, and distribute meeting materials; record, finalize, and distribute meeting minutes and action items.
Maintain accurate medical staff records, credentialing and privileging information, committee records, databases, spreadsheets, and other information resources.
Support processing of medical staff applications and verification of physician licensure, certifications, and related documentation.
Draft, proofread, and distribute correspondence, reports, presentations, and other communications for medical staff and leadership.
Monitor and respond to Medical Staff Office emails and requests; track deadlines, follow-up items, and time-sensitive activities.
Prepare routine reports and data summaries; collect and organize information to support Medical Staff Office operations and leadership decision-making.
Coordinate small to mid-level projects and special initiatives, including timelines, deliverables, meetings, status updates, and related documentation.
Serve as a liaison among medical staff, hospital departments, leadership, and other contacts to support continuity of medical staff activities.
Assist with special projects related to credentialing, privileging, policies and procedures, compliance, and department operations.