Medical Staff Coordinator - Medical Staff Office - JFK Medical Center

Hackensack Meridian Health•Edison, NJ

9d•$26•Hybrid

About The Position

The Medical Staff Coordinator provides support to the JFK Medical Center Medical/Dental Staff to include the application process, credentialing, and reappointments. Also provides support to various Department and Division meetings to include meeting preparation, notice and minutes. Maintains demographics using Echo software. Supports Vice President Medical Affairs and Vice President Medical/Dental Staff.

Requirements

High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
Minimum 2 years experience in healthcare setting.
Must have extensive computer knowledge.
Proficient in Word, Excel, Powerpoint.
Knowledge of medical terminology.

Nice To Haves

Experience in department of medical affairs preferred.

Responsibilities

Maintain the calendar for SVP for Medical Affairs.
Screen, sort and prioritize mail and phone messages.
Assist members of medical/dental staff as needed.
Accurately maintain physician database including demographics, licensure, and CMEs.
Maintain files for medical/dental staff ensuring that all documents are on file and current.
Input, maintain and distribute on-call schedules for the emergency room.
Assist in Due Diligence on projects as needed.
Assist and prepare for JCAHO surveys.
Coordinate and support Chairman/Division Directors regarding medical staff meetings.
Prepare and distribute agenda, meeting notices and materials and communicate to members prior to meetings.
Attend department/division meetings as assigned and accurately record minutes.
Provide support of committees as assigned.
Track expired documents, enter CME credit, assist in medical/staff mailings, reappointments, applications, and various medical staff projects.
Prepare and distribute application packets to new physicians.
Accurately enter physician demographics into physician database.
Verifies licenses, residencies, training, references, board certification, NPDB and other agencies, as required.
Coordinate interviews with appropriate chairman/division directors.
Attends meeting, records and transcribes minutes.
Coordinates and prepares packets for new physician orientation.
Coordinate and prepare materials for monthly meeting.
Attends meetings, records and transcribes minutes.
Prepares correspondence from Medical/Executive Committee actions.
Provide administrative support to the President of the Medical/Dental staff as needed.
Coordinates and prepares packet for monthly meeting.
Attend meeting, records and transcribes minutes.
Coordinate the reappointment process, including mailing, tracking, gathering of supporting documents, NPDB, tracking CMEs, meeting attendance, etc.
Accurately entering updates in computer database.
Ensuring Chairman/Division Directors sign off on reappointments.
Distribute reappointment letters and filing of completed applications in physician files.
Other duties and/or projects as assigned.
Adheres to HMH Organizational competencies and standards of behavior.