Medical Secretary - Dr. Peter Moley

Hospital for Special Surgery•New York, NY

11d•Onsite

About The Position

The Medical Secretary role is at HSS, a hospital consistently ranked among the top for orthopedics and rheumatology by U.S. News & World Report and a recipient of the Magnet Award for Nursing Excellence. HSS offers an innovative, supportive, and inclusive environment for early-career professionals and experts alike. This position involves working with colleagues committed to the Mission of HSS and contributing to the transformation across the enterprise.

Requirements

High School Diploma
0 years of experience in Healthcare/Medical-Medical Secretary roles
Excellent verbal and written communication skills.
Strong customer service orientation.
Superior written and oral communication skills
Exceptional customer service skills
Ability to follow through with tasks to completion
Strong organizational and problem-solving skills
Ability to multitask in a fast paced environment
Ability to effectively and accurately follow directions or instructions
Ability to work collaboratively as part of a team; offers to help coworkers when needed
Detail-oriented
Ability to escalate issues appropriately
Consistently displays a positive attitude towards one’s work and work environment
Strong computer skills
Performs accurate typing (e.g., 45-60 words per minute)

Nice To Haves

Bachelors degree
2 years of experience in Healthcare/Medical-Medical Secretary roles
Experience with Epic
Familiarity with medical terminology
Knowledge of healthcare and health insurance
Prior medical office experience

Responsibilities

Answers phones and greets patients courteously, clearly, and efficiently.
Schedules appointments and ancillary services accurately, following provider protocols and availability.
Coordinates referral processes with accuracy and urgency.
Manages check-out processes accurately, facilitating time of service payments from patients, including copayment and outstanding balance collections.
Obtains authorizations and/or follows up with appropriate teams on the status through completion.
Ensures all information is collected from patients to ensure timely billing.
Uses appropriate written communication when documenting in patient charts, and interacting with physician and other clinical teams.
Accurately scans patient records per hospital guidelines.
Operates phones system, scanners, copiers, printers, and other front-desk technology efficiently.
Prioritizes tasks and manages workload efficiently to meet patient needs, and departmental goals such as call answer rates.
Takes initiative to resolve issues and assist colleagues.
Adapts to workflow changes and supports team productivity.
Fulfills a lead role in the office when covering for Office Manager during time off.
Demonstrates accountability in job duties.