Medical Records Technician (Coder)

Indian Health Service • Kayenta, AZ

1d

About The Position

Join the Indian Health Service and make a meaningful impact in Native communities. In this role, you will support vital healthcare operations that ensure patients receive timely, high-quality care. If you're looking for a rewarding career where your work directly supports patient services and community well-being, we encourage you to apply. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Requirements

• U.S. Citizenship is required
• Selective Service Registration is required for males born after 12/31/1959
• This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes.
• On-call hours or standby duty may be required.
• Successfully pass the E-Verify employment verification check.
• Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment.
• Financial Suitability Requirement: This position requires a review of the applicant's financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility, maintain good standing with creditors, and satisfy all legal financial obligations prior to applying.
• Prior to the appointment, candidates must present two valid forms of identification. If one of the documents is a state-issued ID or driver's license, it must be REAL ID-compliant.
• MINIMUM QUALIFICATIONS: GS-05 : Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Reviewing medical records to gather information on reasons for admission and length of stay, supporting the medical coding and health information program, and performing routine, well-defined coding and data entry tasks. Applying knowledge of medical terminology to accurately interpret clinical documentation and assist with coding-related activities. Gathering and organizing coding and documentation data to support compliance, performance improvement, and reporting activities.
• OR Four (4) years of education above high school (Must provide transcripts)
• OR A combination of education and experience that when combined fully meet the minimum qualifications for this position. Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience requirement.
• GS-06 : Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Knowledge of medical coding terminology. Experience performing chart analysis and ensuring that medical records are complete, accurate, and properly coded. Experience following well-established medical record procedures and abstracting data from medical records.
• GS-07 : Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Ensures medical records are complete, accurate, and properly coded, enabling reliable data for funding, performance measurement, and operational decision-making. Applies knowledge of medical terminology to accurately interpret clinical documentation and coding requirements. Works with healthcare staff to clarify and resolve documentation deficiencies impacting coding accuracy, compliance, reimbursement, and continuity of care.
• Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).
• You must meet all qualification requirements within 30 days of the closing date of the announcement.

Nice To Haves

• A REAL ID will be required beginning May 7, 2025

Responsibilities

• Reviews outpatient and observation records for completeness, accuracy, and compliance with regulatory and coding requirements, including high-acuity and time sensitive encounters.
• Performs quantitative and qualitative analysis of medical records to verify required components (patient identifiers, signatures, dates, orders, reports, and time-based documentation) and to evaluate documentation for consistency, accuracy, medical necessity, and appropriate modifier usage.
• Ensures final diagnoses accurately reflect care provided and are supported by provider documentation.
• Ensures documentation corrections are completed within required timeframes to support timely coding, billing, quality reporting, and performance measurement.

Benefits

• Total Compensation Package - Check out IHS's outstanding total compensation package for this job: Medical Records Technician Total Compensation | Pay (ihs.gov)
• Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
• IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED